At Woven Care, we pride ourselves on being the foremost pediatric healthcare provider, offering a comprehensive range of services including occupational, physical, speech, and behavior therapy. Established in 2005, our dedicated clinicians have consistently delivered excellent pediatric care in a collaborative environment. Our culture values excellence, continued improvement, integrity, and working as ONE TEAM. Woven Care is committed to building the strongest team so we can expand services and deliver high-quality results for our patients.

Woven Care is looking for an ABA Scheduler to join our team! The ABA Scheduler is responsible for coordinating care between the Behavior Technicians and their clients to maximize employee and client attendance and satisfaction.

This role is a part of our administrative support team that plays a vital role in advancing our mission to unlock the full potential of every child. Every team member at Woven Care is passionate about providing best-in-class support to our clinical teammates, who in turn deliver the highest quality therapy to our clients.

Position Goals and Job Responsibilities:

• Develop and maintain familiarity with the EMR online scheduling system 
• Demonstrate competency in navigating the system and accessing necessary information 
• Create staff schedules based on staff/client location and schedule availability 
• Coordinate with the Manager of ABA Operations to effectively structure caseloads and manage capacity 
• Minimize non-billable time assigned to RBTs and maximize billable time (goal is at or greater than 80% utilization) 
• Work collaboratively with BCBAs to gain approval of schedule changes and modifications, as needed
• Make daily schedule changes within a timely manner, to allow for timely conversion (EOD) 
• Prioritize workload to be most efficient and effective across tasks 
• Communicate any opportunities to the Manager of ABA Operations, and provide feedback and solutions to any outstanding issues with the ABA scheduling process
• Assist the scheduling team in covering clinics should the need arise
• Perform and report on a monthly attendance audit for clients
• Additional tasks as assigned. 

• Foster a team-oriented and communicative environment by:
• Being responsive to the needs of team members 
• Being organized and implementing effective time management strategies 
• Actively engaging with other service providers, participating in meetings, and being timely 
• Maintaining a growth and adaptive mentality when changes occur 
• Demonstrate professional communication and candor that is in alignment with our core values 
• Facilitate and support a culture that: 
• Is client-centered and positive 
• Values and recognizes the strengths of team members 
• Is engaged and communicative 
• Collaborative and supportive of contributions and ideas 
• Supports and expects excellence in all areas 

• Minimum Education level required: High school diploma. 
• Experience with scheduling, preferably within the context of ABA services 
• Exceptional organizational, communication, problem-solving, and time-management skills 

• Overall Professionalism and core values
• Therapist billable hours
• ABA Scheduler Performance Review

• Monday - Thursday: 7:00 am - 5:00 pm

• $17 - $20/hour

• This job description has been designed to indicate the general nature and level of work performed by an ABA Scheduler. It is not a comprehensive list of all responsibilities and qualifications required to hold this position. 

If you want to help change the trajectory of a child's life, apply today. We are hiring right NOW. Joe Ancona, our Hiring Manager, will reach out shortly after you apply.