4 Office Coordinator Jobs in Worcester, MA
Worcester Polytechnic Institute is Hiring an Office Coordinator Near Worcester, MA
Office Coordinator
LOCATION
Worcester
DEPARTMENT NAME
Electrical & Computer Engineering Department
DIVISION NAME
Worcester Polytechnic Institute - WPI
JOB DESCRIPTION SUMMARY
Serve as confidential administrative assistant to the Department Head of Electrical & Computer Engineering, assisting the Department Head with a wide variety of complex administrative support functions. Provide administrative support for department faculty as needed. Maintain a working knowledge of policies and procedures associated with WPI and interface with other administrative offices to answer questions and solve problems.
WPI is passionate about creating an inclusive workplace that promotes and values diversity. We are looking for candidates who can support our commitment to equity, diversity and inclusion.
JOB DESCRIPTION
Responsibilities:
- Assist the Department Head in all operational aspects of the ECE Department including budget tracking and expense planning. Prepare and analyze confidential department budget and expense records. Prepare and process purchase orders and other financial documents for review and approval by the Department Head. Process expense reports for all members of the ECE department including the Department Head, faculty, and students. Process ECE faculty summer salary requests in a timely manner.
- Assist the Department Head and the department's Capital Improvements Committee in planning and managing a variety of renovation projects including office and lab renovations for new faculty. Procure project quotes, interact with contractors to schedule renovations, oversee progress, and provide periodic progress updates. Process final project invoices.
- Assist the Department Head in planning a variety of department meetings and events including, but not limited to, faculty meetings, advisory board meetings, annual faculty retreat, senior banquet, and other department events. Schedule meeting rooms and other facilities as needed. Secure venues and catering and assist with planning meeting agendas.
- Attend ECE Faculty, ECE Advisory Board, annual retreat, and Capital Improvements Committee meetings to take minutes and provide these minutes in a timely manner to the Department Head and faculty for review. Meeting minutes must be approved by the faculty and kept in electronic department archives.
- Complete purchasing for the department including office supplies, special orders, furniture, and lab equipment for faculty and students. Maintain an inventory of stock of office supplies and replenish supplies as needed.
- Assist the Department Head and department search committee with faculty and staff recruiting and hiring. Plan travel, accommodations, and agenda for all faculty and staff candidates that are invited to campus.
- Assist the Department Head in gathering data for the annual ECEDHA survey.
- Assist the Department Head with the logistics and scheduling of annual department tenure committee reviews.
- Develop and maintain proficiency in use of standardized campus software systems, e.g. Workday.
- Perform other duties as assigned.
- Preference will be given to candidates with five or more years of experience in an administrative assistant or related support position capacity. Prior experience in budget and expense tracking is important. Prior experience with Workday is a plus, but on-the-job training will also be provided.
- Substantial computer experience either with Microsoft Windows or Apple MacOS and proficiency with Microsoft Office tools including Word and Excel is necessary.
- Must be able to prioritize and organize work effectively and be able to manage several projects simultaneously.
- Strong organizational skills are important, especially in a largely paper-free post-COVID work environment. The successful candidate will have strong communication skills, both written and verbal, and the ability to work independently with a diverse group of faculty, staff, and students.FLSA STATUS
United States of America (Non-Exempt)
WPI is an Equal Opportunity Employer that actively seeks to increase the diversity of its workplace. All qualified candidates will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability. It seeks individuals with diverse backgrounds and experiences who will contribute to a culture of creativity, collaboration, inclusion, problem solving, innovation, high performance, and change making. It is committed to maintaining a campus environment free of harassment and discrimination.
To apply, visit: https://wpi.wd5.myworkdayjobs.com/en-US/WPI_External_Career_Site/job/Worcester/Office-Coordinator_R0002502
About WPI
WPI is a vibrant, active, and diverse community of extraordinary students, world-renowned faculty, and state of the art research facilities. At WPI, we have competitive and comprehensive benefits, including health insurance, long-term care, retirement, tuition assistance, flexible spending accounts, work-life balance and much more.
Diversity & Inclusion at WPI
WPI is committed to creating an inclusive workplace where everyone feels valued and respected; a place where every student, faculty and staff member can be themselves, so that they can study, live, and work comfortably, to reach their full potential, and make meaningful contributions in order to meet departmental and institutional goals. WPI thrives on innovative practice and welcomes diverse perspectives, insight, and people from diverse lived experiences, to enhance the community environment and propel the institution to the next level in a competitive, global marketplace.
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Job Summary
Full Time
$47k-59k (estimate)
08/05/2023
05/04/2024
alum.wpi.edu
Worcester, MA
100 - 200
Related Companies
The job skills required for Office Coordinator include Customer Service, Administrative Support, Microsoft Office, Problem Solving, Futures, Integrity, etc. Having related job skills and expertise will give you an advantage when applying to be an Office Coordinator. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Office Coordinator. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Office Coordinator positions, which can be used as a reference in future career path planning. As an Office Coordinator, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office Coordinator. You can explore the career advancement for an Office Coordinator below and select your interested title to get hiring information.
If you are interested in becoming an Office Coordinator, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Office Coordinator for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Office Coordinator job description and responsibilities
Office Coordinators perform a number of administrative support and customer service tasks to ensure efficient operation of their office environment.
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Developed communication skills help office coordinators provide excellent service to customers and support to employees.
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Also known as an office supervisor, the office coordinator ensures that administrative tasks are completed and that employees are supported with supplies or documentation needed.
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An office coordinator assists the accounting department with monthly reconciliations, keeps track of all office expenditures and maintain monthly rents and service contracts for the office.
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Performing daily administrative activities of office operations such as managing filing systems and Updating paperwork.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Office Coordinator jobs
When office coordinators accept roles with new employers, they usually receive more training.
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Extremely possess the good listening ability.
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Always Be Available as a Mentor.
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A good office coordinator should be able to delegate work based on the strengths of each team member.
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Step 3: View the best colleges and universities for Office Coordinator.
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