Job Description: Bookkeeper

The Bookkeeper reports directly to the Community Manager.

The Bookkeeper’s responsibilities include:

~ Responsible for general bookkeeping functions including Accounts Receivable, Accounts Payable and General Ledger.

~ Participate in monthly financial close, including journal entry processing and general ledger account activity review, to ensure financial statement accuracy and adherence to Association accounting policy and GAAP.

~ Ensure codes assigned to disbursements are accurate.

~ Process internal/external billing as required.

~ Process accounts payable as required.

~ Assist Community Manager in preparation of Annual Budget.

~ Assist in preparing monthly financial statements for Board of Directors.

~ Prepare and process payroll in conjunction with third party payroll company. Assure required payments made to departing employees per legal timing requirements.

~ Track employee vacation and sick leave usage for monthly payroll purposes.

~ Prepare and maintain payroll reporting for outside agencies such as workers compensation and EEOC.

~ Maintain up-to-date listing of all homeowners with current addresses and contact information.

~ Determine owner/renter ratio, annually.

~ Ensure changes of ownership, address changes and tenant leases are properly entered into the database.

~ Lockbox posting.

~ Process title payments on new ownership of condos purchased and sold.

~ Maintain records of owner dues and special assessment payments. Work with collection agency. Maintain owner payment agreement balances and timeliness. Follow up on overdue owner account balances.

~ Prepare and fille all 1099 Forms.

~ Prepare checks for signature and distribution.

~ Serve as secondary phone backup in Office.

~ Special projects as assigned.

General Administration

~ Document and maintain up-to-date records, including but not limited to: owner contact information’ tenant contact information; tax information; Board Minutes; vendor warranties, blueprints and drawings; legal documentation; dispute communications; tenant leases; requests for accommodation; architectural applications, homeowner unit files and a policy manual.

Communications

~ Continue to build comprehensive homeowner database of homeowner and tenant email address.

Financial Management

~ Provide for the collection and deposit of all dues and assessments; maintain separate bank accounts as directed by the President and Treasurer.

~ Oversee invoices, receivables, payables, and delinquencies, for accuracy, proper coding, prompt payment and follow up on delinquencies.

~ Maintain accounting records in accordance with general accepted industry standards. Reconcile all bank statements and provide reconciliations to the President and Treasurer.

~ Provide monthly financial statements to the Board of Directors.

~ Determine owner/renter ratio, annually – maintain monthly.

Job Type: Full-time

Pay: $28.00 - $32.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid sick time
• Paid time off

Experience level:

• 3 years

Schedule:

• 8 hour shift

Supplemental pay types:

• Overtime pay
• Performance bonus

Education:

• Associate (Preferred)

Experience:

• Bookkeeping: 3 years (Required)

Ability to Commute:

• Sacramento, CA 95825 (Required)

Ability to Relocate:

• Sacramento, CA 95825: Relocate before starting work (Required)

Work Location: In person