We are a Northwest Indiana Construction Company with an existing reputation in the region. Our office has identified a need to fill a position including an administrative assistant, who is able to communicate with customers and vendors, organize, along with knowledge of Microsoft Excel, office and have strong typing skills. We need someone who is motivated and confident in their abilities to make decisions. The individual must have the ability to problem solve, be very organized, independent and be able to project coordinate. The ideal candidate would be familiar with federal and state labor and employment laws, payroll, employee policies, and basic construction practices. This position requires a person to be detail-oriented, organized, dependable and have written and verbal communication skills.

• You will be the face of the office, warmly handling customers and assisting them with their appointments/inquiries in person and over the phone.
• Function as the go-to for all office needs.
• Manage vendor relationships and negotiations.
• Other projects as assigned.

• Maintain employee records.
• Oversee payroll.
• Maintain office functions, equipment and purchasing.
• Track employee vacation and PTO.
• Answer calls and emails, take appointments and manage the calendar efficiently.
• Run reports and track expenditures.
• Renew/Review yearly subscriptions, policies, insurance and expenses.
• Process accounts payable and receivable through QuickBooks.
• Reconcile accounts.
• Maintain and organize document flow.
• Update, renew and keep current all necessary licenses, bonds and certificates of insurance, and pull permits when needed (we will train).

• Experience creating and maintaining a budget.
• Experience coordinating and managing multiple vendors.
• Ability to prioritize and manage multiple projects simultaneously.
• Ability to work under pressure in a fast-paced environment.
• The ideal candidate is organized, detail-oriented, service-minded, friendly, and takes initiative.
• Outstanding verbal and written communication skills (including strong interpersonal skills).
• Ability to work independently and confidently.
• The ability to meet deadlines in a timely fashion, prioritize assignments (with little supervision) and multi-task are essential.