Key Accountabilities & Responsibilities:

• Register and transmit internal, vendor and client documentation for the project. • Check documentation to ensure that formats comply with company and client standards.

• Archiving Project and Corporate Records, either hardcopy or electronically; and the identification, indexing, transfer, storage, protection, retrieval, retention and disposition of the records.

• Ensure all project documentation is imported into document management system and filed accordingly • Ensure all documentation is transmitted to the client as per client requirements and in an expedient manner

• Archiving and retrieval of historical documentation

• Assist and provide assistance to Wood personnel with respect to any document management system queries

• Quality check of all Documentation prior to issuing/transmitting to client

• Responsible for the handling of requests for new Document numbers/hard copy documentation

• Scanning, printing and copying of project documentation

• Process and record accurately all technical documentation in accordance with agreed procedures

• Ensure that hard copy and electronic record files as required are maintained in good order to comply with QA requirements

• Run document control reports (if available and required) from the applied company or project document control system.

• Ensure document management procedures satisfy project, client and regulatory requirements

• Independently handle all aspects of Project documentation utilizing various document control practices and Electronic Document Management Systems (EDMS)

• Monitor progress of in-house and Client reviews of technical data

• Contribute to compilation of final project dossiers, as built portfolios and archiving

• Establish a systematic and comprehensive Project Filing System

• Produce exception reports, comment overdue reports and any other reports for Project Management review

• 2 years of experience
• Knowledge of MS Office
• Knowledge of Fusion Live or similar electronic document management systems
• Knowledge of Adobe
• Communication skills – both written and verbal
• Skills in word processing, spreadsheets, database applications and electronic data management systems