Overview / Responsibilities

Wood is currently recruiting for an Administrative Assistant to support Wood's Supply Chain/Procurement and the Project Management team. This is a fast paced and demanding role that requires excellent organizational, communication and people skills. Possesses a proven ability to meet deadlines. Successful candidate(s) will have experience supporting Supply Chain Management, Procurement and/or Project Management personnel.

Authorization to work lawfully in the US without sponsorship from Wood is required

• Answers incoming phone calls and addresses emails
• Greets visitors and assists in resolving issues
• Interfaces with clients and vendors and ensures outcomes are appropriately communicated
• Coordinates and schedules meetings and special events
• Organizes and maintains files and records
• Prepares, formats and distributes documents such as meeting minutes, complex reports, presentations and studies
• Facilitates domestic and/or global travel
• Format documents as required
• May maintain a SharePoint / MS Teams site
• May process requisitions
• May enter/approve time and/or expenses
• Submit and reconcile expense reports
• Maintain contact lists
• Produce and distribute correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Order office supplies
• Provide general support to visitors

Skills / Qualifications

• Experience working at Wood or hands-on experience supporting Supply Chain/Procurement and/or Project Managementjects 
• Demonstrates a professional manner in appearance
• Must possess the ability to read, write and comprehend written and spoken English
• High Level knowledge of MS Office, Adobe, Microsoft Teams, SharePoint, Visio and other software programs as required
• 4 years minimum experience in this type of capacity
• Ability to operate office equipment including computer, keyboard, mouse, copier and phone
• High Level PC skills with ability to enter data and verify accuracy
• High Level knowledge in developing and maintaining complex spreadsheets, reports, presentations and studies
• High Level knowledge of document formatting; ability to maintain and modify formats of spreadsheets and other documents in order to complete tasks
• Ability to learn other applications and use databases as required
• Understanding of project functions, terminology, policies and procedures
• Effective oral and written communication skills with professional vocabulary, professional grammar and the ability to independently compose routine written communications
• Excellent organization and time management skills and abilities to meet deadlines
• Detail oriented with a strong ability to multi-task
• Ability to resolve problems and questions independently
• Ability to maintain confidential / sensitive files and records

Company Overview

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.