Job Description:

Wittenberg University is seeking a Payroll Coordinator. This individual is responsible for managing all aspects of the administration and processing of the University's payroll for faculty, staff and student employees. This includes, but is not limited to, timekeeping, payroll processing, processing required payments for taxes, garnishments, insurance deductions, union dues, etc. This is a full-time, non-exempt, 12-month position.

Essential functions include but are not limited to:

• Manage electronic timekeeping processes and data for non-exempt bi-weekly support staff and student employees.
• Compute wages, deductions and other adjustments related to pay for individuals.
• Process all payrolls for university and student employees.
• Ensure compliance with all related organizational policies, procedures, industry regulations, tax, and deduction laws.
• Manage issuance and distribution of pay to employees through direct deposit procedures.
• Balance and file all applicable taxes as required including but not limited to each payroll, quarterly and annual 941, 942 and W2 and others as appropriate.
• Work closely with Finance to ensure appropriate transfer of funds for applicable accounts.
• Assist employees with questions and concerns related to payroll processes.
• Investigate and resolve payroll issues or discrepancies.
• Record and maintain records for all payroll transactions.
• Prepare/produce payroll reports for management and auditing purposes.
• Follow proper record retention processes for all payroll documentation and related records.
• Work with other departments/divisions to ensure understanding of payroll processes and procedures related to their teams.
• Train university and/or student employees in expected practices and processes related to all payroll functions.
• Coordinate with HR department to ensure understanding and accuracy of data input, employee data updates and various changes related to payroll such as new hires, terminations, leaves, changes to employee information, etc.
• Perform other relevant duties or special projects as assigned.

Requirements:

Required:

• A high school diploma/GED is required. Specialized training/certification related to payroll administration is a plus.
• 3- 5 years of prior payroll administration experience in all facets of payroll processing required.
• Experience with payroll and tax processing software programs required. Experience using Ellucian Colleague is a plus.
• Working knowledge and experience using Microsoft Office software, specifically proficient in the use of Excel.
• Good working knowledge of basic accounting practices, payroll laws and regulations, and tax laws.
• Excellent communication skills, both verbal and written.
• Excellent organizational and time management skills.
• Ability to maintain strict confidentiality.
• Must have strong detail orientation skills.
• Ability to prioritize and multitask effectively.
• Ability to meet structure deadlines and sometimes work under pressure.
• Ability to remain stationary for several hours in a workday; ability to lift up to 25 lbs without assistance (records).
• Ability to appropriately sort and file documentation.

Flexible work hours available including hybrid work environment related to remote work.

Additional Information:

Wittenberg is committed to attracting and retaining highly qualified individuals who collectively reflect the diversity of our student body and society at-large. Please see our notice of nondiscrimination housed on our website.

The successful candidate will demonstrate support for diversity, equity and inclusiveness as well as participate in maintaining a respectful, positive work environment.

Wittenberg University is committed to preventing and addressing sexual misconduct in our campus community. Click here to view our Title IX policies.

Employment at Wittenberg University is contingent upon satisfactory completion of applicable background checks including but not limited to: criminal records, educational verifications, driving records (when job-related), and/or credit history (when job related).

Application Instructions:

Review of applications will begin immediately and the position will remain open until filled.

To apply, please set-up an account in our online recruiting system and upload the following documents in MS Word or Adobe Acrobat format.

• Resume
• Cover letter
• Name, address, and phone number of three professional references.

Applicants who require accommodation during any stage of the hiring process should contact the Office of Human Resources at (937) 327-7517 or email hure-mail@wittenberg.edu.