Calvin University
Job Description
Job Title: Communication Coordinator and Administrative Assistant
Department: Calvin Institute of Christian Worship (CICW)
Reports To: CICW executive leadership team for personnel
Status: Full-time (1.0 FTE), Non-exempt
SUMMARY
This position provides program coordination and administrative assistance for strategic communication work related to the CICW house of brands, initiatives, and events, including marketing and social media engagement and team-based projects.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Coordinate, communicate, and provide program and logistical support for the Strategic Communication team, which includes coordinating processes for CICW on-line content (articles, stories, conversations), website updates, social media/marketing initiatives, digital marketing and print ads, with attention to a) editorial detail and brand guide requirements, b) hospitality toward ecumenical guest contributors, authors, teachers, c) continuous improvement in engaging emerging platforms, d) ability to work across CICW's house of brands and with different brand managers or teams. Participate and contribute to the work of the Strategic Communication team, and as assigned to support other brands/teams (such as Reformed Worship, Vital Worship Vital Preaching teams).
Work with CICW central office team in order to facilitate contributions of CICW student staff and consultants, to maintain CICW databases, coordinate event planning processes, manage CICW email accounts. Must be available for extended hours during the annual Calvin Symposium on Worship (three-day event) held on campus.
Serve as backup for central office team administrative duties as needed.
Provide regular brief updates on project work and completed tasks.
Proactively propose approaches to CICW work processes that will strengthen our cross-cultural and faithful anti-racism competencies.
Serve as participant in activities related to the whole CICW staff:
Participate in CICW staff meetings, as well as CQ and other training opportunities. Pitch in as needed to help with CICW events. Participate in the worship life of Calvin University, as available.
SUPERVISORY RESPONSIBILITIES
Oversee student staff in a variety of office projects and tasks. Be prepared to follow-up with students on tasks, especially if the tasks need correcting.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Bilingual candidates (Spanish-English, Korean-English, etc.) with excellent written skills, are strongly encouraged to apply. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Requires demonstrated capacity for healthy, self-aware cross-cultural engagement in a ministry or workplace context.
EDUCATION and/or EXPERIENCE
This position requires a BA degree, with some training and/or experience in a ministry or worship-related field; one to three years related office experience, with work on communication and/or marketing related projects preferred; or an equivalent combination of education and experience. Knowledge of computers and related software applications required. Good communication, organization and human relation skills required. Basic knowledge of worship, theology, and at least one worship-related art form preferred.
COMMUNICATION SKILLS
The position requires the ability to employ excellent communication skills and tact, as we engage with a broad, ecumenical audience. Requires frequent communication with office staff to manage the flow and pacing of work. Excellent attention to proofread correspondence for spelling, grammar, and content errors. The position may require handling some confidential information.
COMPLEXITY
The position requires the ability to carry out detailed written/oral instructions. Deals with standardized situations involving occasional variables. Works in a busy office environment, often with multiple projects at once.
ACCOUNTABILITY
The position follows practices or routines that are established by others and/or provides support to employees within the same department.
DECISION MAKING/JUDGMENT
This position occasionally requires independent judgment to complete tasks. Most of the responsibilities are performed in accordance with existing procedures and instructions.
WORKING RELATIONSHIPS
The position requires the ability to work well with others, especially on teams and in collaborative ways. Deals with items of a routine nature with frequent supervision. Participants address common issues and present information beneficial and routine to resolving problems.
PHYSICAL DEMANDS/WORK ENVIRONMENT The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work in this position is performed within routine office conditions, usually without exposure to hazardous or unpleasant conditions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. Proofreading and checking documents for accuracy.
2. Using a keyboard to enter, retrieve or transform data.
3. Must have good understanding of MS Word and Excel, and web entry and content management systems
FAITH and EDUCATIONAL COMMITMENT
1. Commitment to the educational mission of Calvin as a Christian liberal arts University affiliated with the Christian Reformed Church.
2. A commitment to the Christian faith and to the integration of faith, learning, and student development.
DIVERSITY COMMITMENT
Demonstrated awareness and commitment to effectively establishing relationships and positive communication across multiple dimensions of diversity including, but not limited to, race, gender, physical limitations, class, or religious perspectives.