Essential Duties and Responsibilities:

·Perform related duties as assigned by supervisor

·Answer & direct all incoming phone calls as needed when in the business office area and/or take messages during med pass on the floors.

·Fielding AP calls, verifying we have the bills and alerting corporate of overdue bills and AP calls.

·Delivering resident newspapers each a.m. when you arrive M-F.

·Putting mail out each day by 10 a.m. and collecting the days mail each day by 2 p.m.

·Going with residents to appointments locally as needed.

·Weekly filing as needed by the BOM.

·Manage & maintain facility cash box each month

·Responsible for bank and post office errands as needed (mileage compensated)

·Deliver all resident cash as requested. Create receipt disclaimer for the cash and get it signed by resident upon cash distribution.

·Responsible for facility petty cash distribution, tracking and obtaining more funds from corporate monthly.

·Breakfast and lunch tray pass.

·Maintain supply cabinet and order all office supplies, maintain all copiers, faxes and postage stamp machine

·Assist Administrator with office tasks as needed

·Assist Business Office Manger as needed with office tasks including making calls, tracking things, mailings including monthly invoices and quarterly RFMS statements etc.

·Making sure office equipment in the building is in good working order and supplies are always kept on hand.

·Before leaving each day, make sure copiers downstairs, NW and WW and faxes are full of paper and have extra paper just in case. Leave out plenty of extra paper for the weekend in your office.

·Make sure there are extra toners for all machines, labeled for ease in replacing during the weekend.

·Ordering office and other supplies as needed thru the corporate ordering portal, making sure we don’t run out of supplies.

·Creating the hair salon lists for the BOM to review twice weekly.

·Responsible for printing business cards for all employees.

·Keeping admissions stocked with supplies for welcome bags, making sure there are plenty of bags premade for admits.

·Making sure all wall plates have resident names. Removing them when someone leaves and swapping them out when a resident moves rooms.

·Printing blank admission packets as needed.

·Printing packets for the Unit Clerk NW/WW as needed.

·Assisting activities with and printing projects as needed.

·Assisting MDS with any office work as needed.

·Assisting any other department managers as needed.