This position supports all aspects of the White Center Food Bank’s administrative infrastructure. The Office & Finance Manager is responsible for development, training, control systems and maintenance of all financial, administrative, technology, program and payroll systems.

The Office & Finance Manager connects to the mission of the WCFB by creating and upholding the backbone systems for every function designed to directly provide resources to nourish the community to track input and output of donations (in-kind and income) for reporting, compliance and strategic direction.

At WCFB, we have a deep commitment to our customers’ and employees’ diverse experiences and backgrounds, guiding our work for a more equitable future. We are seeking a team member that represents our dedication to service, equity and inclusion.

All positions at WCFB are expected to manage time effectively, engage with customers, volunteers and donors with compassion and support in-kind and financial resource development.

This position is a salaried exempt (not overtime eligible) at 40 average hours/week and will be supervised by the Executive Director. Schedule will be M-F, 8:30 am to 4:30 pm with some flexibility as needed.

Finance Responsibilities 50%

● Ensure proper financial controls are established and maintained

● Develop and maintain all financial management systems following GAAP guidelines

● Primary responsibility to ensure accurate and consistent entry of financial information by development and execution of policies and processes

● Management of all Accounts Payable functions from expense tracking to payment

● Management of all Accounts Receivable functions

● Provide financial reports for board, leadership and grant activities

● Analyze financials and share insights regarding the overall financial health of the organization

● Attend all Board Finance Committee meetings (one evening a month)

● Develop and manage budgeting process and timeline for Executive Director and Board

● Attend Board Meetings (one evening a month) as requested

Grant Administration Responsibilities 30%

● In coordination with appropriate manager review funding rewards to ensure funds are expended in compliance with terms and condition

● Assist in monitoring measurable outcomes as required by funding sources

● Prepare and maintain accurate ledgers and required data for grant reporting

● Provide data related to grant to appropriate manager to ensure a successful report and complete spending of grant

Payroll System Responsibilities 10%

● In coordination with appropriate manager onboard new employees for overall office systems, documentation and culture prior to specific job training

● Ensure job descriptions and employee files are updated and files contain required documents

● Execution of payroll for all employees

Technology and overall Program Support 10%

● Establish and oversee all computer hardware, networks, software and office equipment ensuring all is available and in working order

● Work with employees to connect with technology vendors for their immediate needs

● Design, maintain and train others to utilize all database systems for program input and impact tracking

● Train and oversee quality and controls for accuracy and efficiency for all users of data entry tools

● Research and set up complementary data base systems minimizing double entry while ensuring controls and accuracy

● Maintain supplies and equipment for a successful team

Required Knowledge and Skills

● Ability to work evenings and weekends as needed

● Bachelor’s in finance or accounting or similar plus 2 years of experience or equivalent

● Proficiency with Quickbooks Online and Microsoft Office, especially Excel

Preferred Knowledge and Skills

● Valid Washington State Driver’s License

● Familiarity with Salesforce

● Preference for those that are bi-lingual, especially in one of the following: Khmer, Vietnamese, Arabic, Somali, Tigrinya, or Amharic.

● Previous experience in food access, whether professional or lived

QUALIFICATIONS

• Anti-Racism and Pro-Blackness Commitment: You have an understanding of systemic racism, a commitment to anti-racism and pro-Blackness, and lived and/or professional experience that will contribute to White Center Food Bank’s anti-racism work.
• Collaborative and Relationship Steward: You build and maintain collaborative and mutually beneficial relationships with staff team, customers, community and board members towards achieving common goals.
• Initiative and Self-Management: You take independent action for planning, leading, and implementing your work.
• Growth Mindset and Grace: You remain adaptable and flexible amid change. You are comfortable with making mistakes and learning from them and extend the same grace to your colleagues.
• Reimagine and Rebuild: You are eager to reimagine systems and create ones that are human-centered and rooted in equity. You challenge “history and habit” through active listening and self-awareness.
• Communication: You are a direct and clear communicator that holds space for reflection, listening, and tough conversations. You are comfortable naming your feelings, providing feedback, and engaging in conflict and accountability conversations.
• Technology and Data: You have a willingness and ability to learn new technology and interest in working with program data.

Compensation

● Salary range is $77,000 - $90,000/year (depending on qualifications/experience), 40 hours/week, M-F

● Medical / Dental plan as described in Personnel Policy

● Employer matched simple IRA plan as described in Personnel Policy

● Generous paid vacation, holidays and sick leave as described in Personnel Policy

Physical Activities and Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

● Sitting, standing, bending, reaching, pulling / pushing, kneeling, twisting, grasping, and walking.

● Working at a computer for long periods of time.

● Occasional moving, transporting, and positioning of items weighing up to 25 lbs.

TO APPLY: No phone or email inquiries please. Submit resume and cover letter to Carmen Smith, Executive Director to admin@whitecenterfoodbank.org with “Office & Finance Manager” in the subject line. Priority deadline to apply is April 1, 2024.

WCFB is an Equal Opportunity Employer, which includes LGBTQ , protected veterans and people of color.

Job Type: Full-time

Pay: $77,000.00 - $90,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Experience level:

• 4 years
• 6 years

Schedule:

• 8 hour shift
• Monday to Friday

Work setting:

• In-person
• Office

People with a criminal record are encouraged to apply

License/Certification:

• Driver's License (Required)

Work Location: In person