W.G./Welch Mechanical Contractors, LLC is a client-oriented mechanical contractor that provides first class plumbing, heating, and air conditioning services within the immediate Maryland-Virginia-Washington D.C. metropolitan area.

Primary responsibilities:

• Act as a key business partner for designated operational functions, participate in business strategy and process teams, proactively provide guidance, status and assistance.
• Identify solutions, process improvements, and resourcing requirements to maximize team efficiency.
• Monitor AP mailbox daily and route invoices appropriately.
• Become expert at comprehension and review of AIA applications.
• Enter invoices and initiate approval workflow.
• Ensure back up for invoices is attached in paperless document system.
• Maintain subcontractor Certificate of Insurance
• Respond to vendor inquiries in a timely and professional manner.
• Obtain appropriate lien waivers as payments are made weekly.
• Verify vendor balances by reconciling monthly statements.
• Reconcile and Record all credit card transactions from employee statements monthly.
• Reconciles expense and other financial reports with account balances and other office records.
• Facilitates payment of vendors (primarily electronic), which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
• Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
• Assists with accounting records and ledgers by reconciling monthly statements and transactions.
• Records entry of, verifies documentation for, and distributes petty cash.
• Become sales tax expert for DC, MD and VA
• Calculates and reports sales tax based on paid invoices.
• Review and reconcile 1099 vendors and issue and file 1099s annually.

Qualifications:

• Strong Organizational skills and Attention to Detail
• High level of ethics and integrity
• Proficient knowledge of Microsoft Word and Excel
• Sufficient knowledge of mathematics including the ability to add, subtract, multiply, and divide using whole numbers, common fractions, and decimals.
• Ability to schedule and prioritize all work assignments.
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of diverse individuals.
• Ability to enforce and abide by all company rules and procedures.
• Experience with Sage 300 CRE a plus
• Knowledge of Construction Accounting a plus

Supervisory Responsibility:

This position manages 1-2 direct reports requiring monitoring of their assigned tasks and conducting reviews at minimum annually.

Benefits:

• Health, Dental and Vision Insurance
• Employee Assistance Program
• Life, STD & LTD Coverage
• Paid Time Off
• Safe & Sick Leave
• Paid Holidays
• Salary based on experience

W.G./Welch Mechanical Contractors LLC is an Equal Opportunity Employer