We are looking for a responsible Administrative Assistant to assist the bookkeeper and HR to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, Data entry, QKBKS, HR, calendaring, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Write and distribute email, correspondence memos, letters, faxes and forms
• Data Entry
• Quickbooks
• HR Duties
• Assist in the preparation of regularly scheduled reports
• Maintain a filing system
• Update and maintain office policies and procedures
• Maintain contact lists
• Submit and reconcile expense reports

Skills

• Proven experience as an administrative assistant or office admin assistant
• Data entry
• Quickbooks
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Job Type: Full-time

Pay: $15.00 - $19.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Olivehurst, CA 95961: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person