We are seeking a skilled and experienced Maintenance Planner/Inventory Coordinator to join our team. As a Maintenance Planner, you will coordinate and schedule vehicle maintenance activities to ensure the efficient operation of our fleet.

DUTIES INCLUDE BUT ARE NOT LIMITED TO:

* Heavy data entry is done on different computer systems.

* Plan and schedule maintenance activities, including preventive maintenance, repairs, and inspection of the vehicles and equipment.

* Coordinate with Mechanic technicians to schedule and prioritize repairs and preventive maintenance tasks.

* Collaborate with the mechanic team to ensure that all necessary materials, equipment, and tools are available for scheduled work.

* Use the Fleetio system to develop and maintain a comprehensive preventative maintenance program for all vehicles and equipment.

* Prioritize maintenance tasks based on urgency, equipment availability, and production requirements.

* Collaborate with dispatchers and operations teams to minimize downtime, optimize equipment performance, and maximize vehicle reliability.

* Create detailed work orders with clear instructions for maintenance technicians.

* Maintain accurate records of maintenance activities, including work performed, parts used, costs incurred, repairs, and equipment history.

* Calculate metrics such as types and quantities of items produced, materials used, amount of scrap, frequency of defects

* Monitor preventative maintenance performance with the Mechanic Manager and Operations management to ensure maintenance performance tasks are effective and complete.

* Monitor equipment performance and identify opportunities for improvement or optimization

* Ensure compliance with safety regulations and company policies

* Conduct regular audits and inspections of equipment to identify potential issues and recommend appropriate corrective actions.

* Analyze vehicle performance data to identify trends and recommend improvements.

* Maintain vehicle mileage reports and fuel reports.

* Data entry of vehicle mileage and fuel into the Fleetio system on time and accurately.

* Support the company by being an inventory control expert.

- Perform inventory management tasks, including order fulfillment and data collection.

* Monitor inventory levels of parts and equipment to ensure availability when needed.

* Contact vendors to obtain pricing, lead time, and back-order information.

* Monitor inventory levels and initiate purchase orders as needed

* Complete purchase orders and place orders.

- Maintain accurate records of maintenance activities, including work orders, vehicle history, and maintenance schedule

* Maintained parts inventory, including stocking shelves, organizing bins, conducting perpetual bin audits, and parts sheets.

* Shop/Stockroom Inventory Cycle Counts quarterly

* Request for quotations and comparison price information.

* Parts receiving, labeling, scanning into the system, and putting away stock orders.

* Inspects all incoming inventory for the correct product.

* Identifies and resolves shipping errors.

* Handles problems relating to incorrect or damaged stock.

* Review shipping and receiving documents for accuracy and immediately bring any notices of discrepancies to the manager.

* Review and compare data accuracy.

* Research all inventory-related discrepancies and make appropriate adjustments in the inventory system.

* Properly label inventories before placing them in the proper location and record data in the computer.

* Execute inventory control measures to ensure the company minimizes stock holding and maximizes stock system and paperwork accuracy.

* Desire to focus on accurate record keeping and ability to process inventory control functions rapidly.

* Stay up to date with the new inventory Control System.

* Trac parts were removed from inventory and vehicles, min/max levels were updated, and the spreadsheet was updated.

* Responsible for all parts ordering, receiving, checking-in, and signing off all receiving documents and entering electronic records in a timely manner.

* Ability to sustain a high activity level, prioritize, and perform various tasks.

* Tracking and coordinating returns of parts defects and mis-ships

* Maintenance and process of Warranty works

* Enter each mechanic's daily labor tracker into the system. List parts required; work required & work completed.

* Maintain the PM software/spreadsheets.

-*Assist in developing and implementing inventory control procedures and best practices.

* Audit to ensure mechanics perform routine maintenance and repairs in a timely manner.

* Conduct preventative maintenance to ensure optimal performance of company vehicles.

* Compares invoices, purchase orders, and packing slips and receives them for accuracy.

* Validate an authorized purchase with a purchase order, review costs, quantities ordered vs. received, and invoices.

* Inspect all incoming inventory for the correct product, serial, and batch numbers.

* Identifies, documents, and resolves shipping errors.

* Candidate must be flexible and open to performing multiple tasks, data entry, and clerical duties as directed by the finance and operations director.

* Other responsibilities and job duties be assigned by management as needed based on the company’s requirements.

IT Assistant Duties

- Set up a workstation with computers and necessary peripheral devices (routers, printers, etc.)

- Set up new employee emails, passwords, and access to other systems as needed.

- Assist with computer setups, computer updates, and installing new software.

Requirement:

- Associate degree preferred.

- Experience in maintenance management, including planning and scheduling

- Strong financial modeling skills to analyze costs and budget for maintenance activities

- Experience with parts research.

- Ability to read quotes and vendor proposals, understand the functionality of parts, and identify parts and parts lists.

- Proficiency in data analysis skills to interpret equipment performance data and make informed decisions

- Knowledge of logistics principles to optimize scheduling and minimize downtime

- Excellent supplier management skills to build strong relationships with vendors and negotiate favorable terms

- Must type at least 40 words per minute (will be TESTED).

- Ability to manage multiple priorities and work under pressure to meet deadlines
- Excellent organizational skills with attention to detail.

- Excellent PC skills and proficiency with MS Word and Excel.

- Experience with computerized maintenance systems and computer savvy.

- Experience in the Fleetio system is a plus!

- Must have hands-on experience in inventory control knowledge/best practices.

- Must be able to communicate efficiently and professionally.

- Excellent customer service skills.

- Self-motivated – be able to work without supervision.

- Ability to evaluate and strong problem-solving abilities

- Ability to be flexible and handle difficult situations.

Job Type: Full-time

Benefits:

• Paid time off

Experience level:

• 3 years

Schedule:

• Day shift
• Evening shift
• Monday to Friday
• Night shift
• Weekends as needed

Work setting:

• In-person
• Office
• Warehouse

Application Question(s):

• How many years of Microsoft Excel experience do you have? Are you basic, intermediate, or advanced in Excel?
• How many words per minute can you type?
• What is your expected accommodation pay rate?

Education:

• Associate (Preferred)

Experience:

• vehicle maintenance planer: 3 years (Preferred)
• Inventory control: 3 years (Preferred)
• Administrative Assistance: 3 years (Preferred)
• Data analysis skills: 3 years (Preferred)
• Data entry: 3 years (Preferred)
• Fleetio System: 2 years (Preferred)
• Maintenance management: 3 years (Preferred)

Willingness to travel:

• 25% (Preferred)

Work Location: In person