Overview

The Administrative Assistant supports the Facilities Department with tasks necessary for efficient operation. The Administrative Assistant receives necessary direction from a Manager and works both independently and as part of a team. Facilities assistant works closely with coordinators, property managers and dental offices to ensure work orders are created and completed.

Responsibilities

To perform this job successfully, the individual must possess the ability to thoroughly grasp principles and practices that pertain to this particular department. Employee must work cooperatively with all staff levels.

• Support offices with Facilities Department requests as needed
• File and retrieve organizational documents, records and reports
• Create and track ServiceChannel work orders
• Review invoices for accuracy
• Track various licensures and building permits
• May assist with licensure renewals and various building permits renewals
• May conduct research, compile data, and prepare reports
• Maintain office supplies and inventory
• Maintain office calendar to coordinate workflow
• Open, sort and distribute all incoming correspondence
• Set up and coordinate meetings and conferences
• Support staff in assigned project-based work
• Perform general clerical duties as assigned
• Perform such other duties and assumes such other responsibilities as assigned