Position Description

With the title of Finance & Facilities Manager, this full-time position reporting directly to the President/CEO is responsible for accounting operations, payroll administration, financial transactions and recording, budgeting, overseeing the annual audit and other compliance requirements. The position also manages human and office resources, equipment and IT. Finally, the position will assist the CEO in managing relations, engagement and activities of the Board of Directors.

Position Summary

Leads day-to-day finance operations with functional responsibility for accounting, accounts payable and vendor relations, payroll and benefits, budget compliance and grants administration. Responsibilities include production of financial reports, maintenance of accounting records and accurate processing of financial transactions. Works with CEO and Board Treasurer to administer appropriate controls that mitigate risk, facilitate accurate reporting, and ensure compliance with generally accepted accounting principles (GAAP).

Responsibilities

• Prepare accurate monthly financial and management reports, including income statement, balance sheet, budget variance, forecasts and cash flow
• Maintain control of the general ledger, accounts payable, expense reports, billing and payroll. Ensure adherence to billing and collection schedule and that financial data and cash flow are steady and support operations requirements
• Administer staff and musician payroll and benefits in an accurate and timely manner to deliver flawless payments
• Assist CEO and Treasurer in annual budgeting and planning process; administer financial plans and budgets; monitor progress and changes; and keep CEO and Treasurer abreast of the organization’s financial status
• Monitor and provide support to CEO to maintain compliance with best business policies and accounting practices
• Ensure accurate and timely processing of financial transactions in accordance with generally accepted accounting principles
• Manage and process payroll, accounts payable, revenue and expense, fixed assets, cash, bank reconciliations, and allocations
• Perform month-end closing procedures, including overhead allocations, account reconciliations, and updating schedules
• Maintain an orderly accounting filing system
• Coordinate annual audit and 990 preparation with external auditor
• Assist CEO in preparation of financial information included in the annual report
• Work directly with CEO and Treasurer, and spearhead staff involvement, in annual budget preparation
• Oversee state registration filings
• Work closely and transparently with all external partners including third-party vendors and consultants
• Oversee administrative functions as well as coordinate facilities functions with the VP of Operations to ensure efficient and consistent operations
• Maintain communications with Board members and committees
• Attend Board meetings and assist CEO in preparing and disseminating minutes and follow-up communications

Organization Description

West Michigan Symphony (WMS) is an anchor arts organization headquartered in Muskegon whose cultural footprint extends throughout West Michigan. Its Vision is to be a catalyst for a music-infused West Michigan: leading, facilitating, connecting and collaborating with the community to stimulate cultural vibrancy, inclusivity and pride of place. WMS presents an eight-concert season that includes classical masterworks and pops at the Frauenthal Center in downtown Muskegon. It also operates The Block, an immersive listening room that presents live classical, jazz, folk and more Finally, WMS presents Community Music Encounters, an ever-growing and deepening roster of programs that enrich the lives of children and adults through exploration, participation and performance.

WMS is committed to fostering diversity, equity and inclusion; thereby making the Symphony a place where everyone feels invited and accepted. We strive to reflect these values throughout our organization—including our Board, staff, musicians and volunteer base—and to reflect the rich diversity of the West Michigan community. Visit www.westmichigansymphony.org to learn more about us!

Job Type: Full-time

Pay: $49,098.16 - $62,128.96 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid sick time
• Paid time off
• Parental leave
• Vision insurance

Experience level:

• 5 years

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Muskegon, MI 49440: Relocate before starting work (Required)

Work Location: In person