Description

West Cary Group is a full-service, digital marketing and technology agency based in Richmond, Virginia, which services numerous mid-sized local and Fortune 500 clients across a vast array of industries. Hopefully you enjoy the frenetic, dynamic, and exciting environment of a fast-growing firm, because we’re looking for a dynamic Office Administrator.

Position Summary:

Provide clerical and administrative support to assist in maintaining the day-to-day aspects of the West Cary Group organization.

Role Qualifications:

• Must be a team player with initiative and organizational skills
• Must be able to work with a high degree of professionalism and discretion
• Must be able to multitask in a fast-paced environment, while providing excellent customer service

Position Responsibilities:

• Coordinates office activities and operations to secure efficiency and compliance with company policies
• Assists with QuickBooks data entry, workflow tool management and reporting
• Manage agendas, travel arrangements, appointments, etc. for senior leaders and management
• Assists with onboarding new hires, training, and preparing desks and supplies.
• Manage phone calls and correspondence (e-mail, letters, packages, etc.)
• Submits timely reports and prepare presentations/proposals as assigned
• Coordinates & facilitates onsite meetings and conference rooms, including technology
• Updates and maintains time-tracking platform, including timesheet analysis and troubleshooting
• Coordinates and maintains staff administrative records such as equipment, phones, and databases
• Assists with event planning and implementation
• Monitors and maintains office supplies
• Performs maintenance walkthroughs of buildings and notates items that need attention
• Ensures office equipment is properly maintained and serviced; IT troubleshooting
• Fixed asset management, including tagging new equipment, issuing equipment to new hires and checking in returned equipment
• Performs work-related errands as requested
• Other duties as assigned

Requirements

Essential Skills and Experience

• High school diploma; BS/BA in office administration or relevant field is preferred
• Proven experience as an office administrator, office assistant or relevant role
• Outstanding communication and interpersonal abilities
• Excellent organizational and leadership skills
• Familiarity with office management procedures and basic accounting principles
• Advanced knowledge of Outlook, Excel, Word, and PowerPoint (Mac environment)
• Strong initiative and a team player
• Possesses the ability to follow through on multiple projects and tasks
• Detail oriented, professional, and adheres to confidentiality at all times

Benefits

• Paid vacation, sick leave and holidays
• Medical/Vision/Dental/Short-Term Disability/Long-Term Disability
• Employer paid Life insurance
• Flexible Spending Accounts: Health/Dependent Care
• 401(k) matching
• Cool people to work with!

West Cary Group LLC is committed to being an equal opportunity employer by fostering, cultivating, and preserving a culture of diversity, equity, and inclusion. Our fundamental belief is that diversity of thought is our most powerful asset. We celebrate our employees’ differences in age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristics that make our employees unique.