WeDriveU is the leader in transportation, specializing in workplace, campus and community transportation solutions serving millions of passengers a year. Recognized as a pioneer in mobility, WeDriveU is a strategic partner to the world’s top brands, with client programs that consistently earn awards for excellence in commuting and sustainability. WeDriveU operates across the U.S and is proud to celebrate more than 30 years serving clients. Visit www.wedriveu.com to learn more about our company, clients and career opportunities.

National Express Shuttle (operated by WeDriveU) and Transit is a business unit of global mobility provider Mobico Group.

Job Description:

The Office Administrative Assistant will report to the General Manager and provide administrative support to the operations team as needed. Additionally, responsibilities include ordering and maintaining proper stock of business supplies and food & beverage for the office, overseeing incoming/outgoing mail and packages, answering and directing phone calls, receiving visitors, and managing the Company uniform inventory.

Duties and Responsibilities:

• Answer main phone line and direct callers to proper parties, taking detailed messages for relevant individuals and departments as needed.
• Greet, announce, and direct all office visitors.
• Maintain organized inventory of all office and kitchen supplies and place orders on a regular basis.
• Handle all incoming and outgoing mail and deliveries (USPS, FedEx, UPS, etc.)
• Manage the Company uniform centralized ordering system and ensure uniform inventory is maintained in a neat and organized fashion.
• Place food & beverage orders weekly, monthly, and on-demand
• Ensure order and neatness of shared office spaces.
• Draft and distribute corporate communications.
• Provide administrative support to the Management team.
• Additional duties and responsibilities may apply.

Skills Required and Physical Demands:

• Ability to effectively communicate with customers, vendors, and all employees from drivers to executives.
• Excellent organization and multi-tasking skills with strong attention to detail.
• Superior problem-solving skills with the ability to think on one’s feet.
• Polished and professional in both appearance and conduct.
• Additional skills and physical demands may apply.

Education and Qualifications:

Hard requirements

• One year of year of professional experience in office administration, reception, customer service, executive assistance, or similar field.

Preferred requirements

• Bachelor’s Degree preferred
• Knowledge and working experience with Microsoft Office with an emphasis on creating and maintaining spreadsheets; experience with SharePoint a plus.

EEOC

WeDriveU and National Express are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.