Position Summary :

High school registrars are administrative professionals whose duties include the maintenance of student records. These records include, but are not limited to grades, transcripts, college applications and transfer information.

Also working with counselors regarding new students, transfers, current and past students.

Supervisor : The Registrar is directly responsible to the building principals and / or assistant principal

We strongly welcome candidates with the following qualifications :

• MUST be on current Monroe County Civil Service Clerk III Eligibility List OR
• Currently hold the Monroe County Civil Service Title of Office Clerk III
• Meet the Civil Service qualifications for the position
• Take the Civil Service exam, when offered
• Are reachable on the Civil Service list

The Ideal Candidate will have the following attributes :

• Ability to maintain accurate and auditable records
• Ability to use personal computer and software to develop or maintain spreadsheets and databases, and do word processing
• Proficient keyboarding and file maintenance skills
• Basic math skills
• Strong organizational, communication, and interpersonal skills

Essential Responsibilities :

Record Management :

• Maintain record of transfers and withdrawals, indicating the reason for each student’s departure from the district school system
• Maintain records of grades for each student’s permanent file
• Maintain all electronic records and data on students
• Maintain the accuracy of grade history
• Assist in the transmittal of transcripts and other official documents relating to students
• May prepare the school honor roll
• Share records (grades) with Athletics Directors and GOAL program

Student Registration :

• Assist with the registration of students including data entry of all required demographic data on students
• Receive transcripts of all incoming transfer students and reports such information to counselors and current educators
• May assist in documenting student eligibility for special academic programs
• May assist in the preparation of the senior graduation list

Customer Service :

Respond to requests for information about students from college prospective employers, and similar agencies with legitimate interest

Perform related duties as assigned

Perks :

• New York State Employee Retirement System (NYSERS) Pension
• Longevity payments
• NAOEP Professional Standards Program payments
• Health and Dental Benefits
• HSA with District contributions
• Tuition Reimbursement

Application Procedure

Last updated : 2024-04-28