WAGE: $17.15

DEPARTMENT: Recorder

PERSONNEL STATUS: Part Time

BENEFITS: Retirement, 401k match, Sick/Vacation

OVERVIEW:

Under close supervision of an administrative superior, performs a variety of routine and specialized clerical work requiring advanced knowledge of interrelated department paperwork and procedures.

YOUR RESPONSIBILITIES:

(Any one position may not include all of the duties listed, nor do the listed examples include all duties which may be found in positions of this class.)

Follows current office policies and procedures for assisting in the management of official public records, and department files, within the Recorder/Surveyor’s Office

Examines for accuracy and completeness, makes additions or resolves discrepancies consulting with supervisor or other employees as appropriate. Make copies of documents, receives money, balance and make deposits with receipts, cash, and reports.

Fills in data on standard office forms; maintains records, files, indexes and books according to established methods and procedures; compiles and tabulates data for records and reports; maintains inventories and orders supplies, makes simple mathematical computations.

Organizes, reviews and applies appropriate indexing criteria to documents; recommends additions and revisions to established file category and indexing structures; creates, maintains and updates forms, documents, indexes and records management databases to track records documentation, maintain document status databases and retrieve records; processes documents and data enters information, conducts research and locates documents and records; receives, researches and responds to requests for information.

Receives telephone and personal callers, handling any questions or matters of a non-technical or routine nature and directing others to the appropriate staff member; assists visitors in filling out forms and applications, as required. Processes requests for records, taking records to and from the vault for customers.

Receives incoming mail; inspects for recording and enters into mail system as necessary. Receives and records documents via online and in person.

Performs related work as required.

ABOUT YOU:

Education: None required.

Experience: Two years of increasingly responsible experience in clerical work; work experience must be appropriate to the position to be filled.

Any equivalent combination of education and experience.

Knowledge: Working knowledge of modern office practices and procedures; working knowledge of specialized duties required by the position.

Skills: Skilled in typing at 40 wpm

Abilities: Ability to perform a variety of clerical and typing work requiring some exercise of independent judgment; ability to make mathematical computations rapidly and accurately; ability to follow written and verbal instructions; ability to establish and maintain effective working relationships with employees, other departments, and the general public.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually quiet.

Job Type: Part-time

Pay: $17.15 per hour

Benefits:

• 401(k)
• 401(k) matching
• Employee assistance program
• Paid time off
• Retirement plan

Schedule:

• Day shift
• Monday to Friday

Work Location: In person