Description

This position is responsible for providing clerical and customer service support for agency operations.

Examples of Duties

• Provides customer service; answers telephone and greets visitors; provides information and assistance, refers to appropriate personnel, takes messages.
• Provides basic and accurate information in-person, by telephone and / or email.
• Ensures that messages are distributed in a timely manner.
• Ensures reception area is organized and presentable, with all necessary material (e.g. pens, forms and brochures).
• Establishes and maintains harmonious working relationships with agency employees.
• Performs various clerical tasks duties such as copies, scanning documents, and faxing.
• Orders, distributes and maintains inventory of supplies and equipment.
• Assists with the preparation and submission of office invoices and requisitions.
• Assists with completion of receipt of goods.
• Keeps updated records of office expenses and costs.
• Manages and ensures maintenance of office equipment.
• Coordinates meetings through organizing agendas, meeting space, food, accommodations, and meeting packets.
• Maintains county vehicles.
• Coordinates with IT on special requirements for meetings such as laptops, screens, and projectors.
• Arranges travel and accommodations, and prepare vouchers.
• Photocopies and maintains files documents.
• Maintains efficient filing systems.
• Prepares forms, letters and documents.
• Sorts and distributes mail.
• Prepares new administration forms as required.
• Performs other duties as assigned.

Qualifications

• Must have a High School Diploma or GED from an accredited institution.
• At least one (1) year of experience in a related field.

Supplemental Information

• Ability to communicate orally and in writing in the English language and orally in the Spanish language.
• Ability to work in a professional manner at all times.
• Provide excellent customer service.
• Ability to be resourceful and proactive when issues arise.
• Knowledge of modern office practices and procedures.
• Knowledge of county and departmental policies and procedures.
• Knowledge of computers and job-related software programs.
• Proficiency in Microsoft Office Suite.
• Skills in prioritizing and organizing work.
• Skill in the use of standard office equipment.
• Solid written and verbal communication skills.
• Ability to work with confidential and sensitive information

• If applicant holds an out-state license, a State of Texas Driver License must be obtained prior to employment.

There are a wide variety of benefits available to Webb County employees. These benefits includes: health, dental, vision, life insurance, optional life and disability insurance plans, flexible spending account for health care.