WLS Job Description SECRETARY/PAYROLL

Education and Experience
• Associates Degree in Business, Office Management, Human Resources or related field with a minimum of three years of full-time experience in payroll and benefit management as appropriate to the assignment. Or an equivalent alternate combination of five years of training and experience related to the position as approved by the Director of Human Resources.

• Proficient score on a district identified pretest established for the position

Knowledge, Skills & Abilities

• Highly proficient in Microsoft Word and Excel.
• Strong computer skills to learn and use specialized school software programs.
• Familiar with Uniform School Accounting Systems (USAS)
• Familiar with Uniform School Payroll Systems (USPS).
• Ability to manage and update department information on the internet and website.
• Understanding and experience with state and federal tax requirements.
• Understanding and experience with insurance benefit services for employees.
• Understanding of basic state and federal laws related to payroll including, but not limited to Federal Fair Labor Standards Act, FMLA, HIPPA, COBRA, Worker Compensation, and Unemployment Compensation. • Strong written and verbal communication.
• Strong math skills.
• Adheres to strict confidentiality standards.
• Ability to work cooperatively and respectfully with staff, vendors and the public.
• Ability to establish priorities, work independently and meet objectives with minimal supervision.
• Highly organized with high level of accuracy. • Familiar with operations for voicemail, email, and standard office machines.
• Demonstrates reliability, timeliness and good attendance.
• Demonstration of and commitment to Washington Local School District’s Portrait of Panther Competencies: Empathy, Communication, Adaptability, Critical Thinking, Integrity, and Learner’s Mindset.

Essential Functions

1. Provide outstanding customer service to staff and the public in daily contacts by phone, email and in person.
2. Maintain close communication with building and department secretaries, administrators and supervisors as related to payroll functions.
3. Develop and implement efficient and accurate procedures to maintain records, submit reports and process information for payroll Payroll duties may include:

• Employee payroll, income tax, FICA and payroll deductions
• Health, prescription, vision, dental and life insurance benefits
• SERS and STRS employee retirement • Accumulation and use of sick, personal business and vacation days
• Unemployment compensation

4. Maintain strict confidentiality standards as required by state and federal law, Board of Education policy and professional ethics.
5. Work collaboratively with the EMIS staff to ensure consistent, accurate data entry and reporting standards.
6. Perform standard office operations maintaining records, filing information, copying, scanning, and preparing and distributing communications such as emails, letters, memos and fliers.
7. Assist with managing and updating department information on the district website and other electronic communication tools implemented by the district.
8. Keep updated on district software, office procedures and requirements for the position.
9. Attend training and in-service programs.
10. Maintain professional responsibility for keeping aware and informed of job-related information by accessing district-provided mail box, email, and voicemail on a daily basis.
11. Comply with applicable state and federal laws, Board of Education policy, established work rules and guidelines, administrative and supervisory directives and terms of the OAPSE Master Agreement.
12. Perform other related duties as assigned by the Treasurer.

Working Conditions

• Per OAPSE Master Agreement
• Possible contact with unruly students
• Possible occasional exposure to blood, bodily fluids, tissue
• Possible occasional exposure to hazardous chemicals

Job Type: Full-time

Pay: From $23.22 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work setting:

• Office

Experience:

• Payroll: 2 years (Required)

Work Location: In person