Position Title: Technical Specialist (Clerk)

Union: Non-Union

Working Title: Recording Deputy

Salary Grade: Grade J - $4,572.08 - $4,947.65 per month

Reports to: County Clerk

FLSA Classification: Non-Exempt

Department: Clerk

Effective Date: 1/1/2023

General Position Summary:

The Technical Specialist is responsible for the independent research and application of complex Oregon Revised Statute and Oregon Administrative Rules, licensing, records management and the development of information, documentation, and communication for the public. In most cases, the work will include consideration for future legal processes including non-negotiable timelines and required forms. This work includes the use of specialized systems for which other government agencies or service providers depend on for accuracy of the information and to complete their own work. Some roles will include money handling, invoicing, and reconciliation of accounts.

Essential Functions (in a typical workweek):

· Research and provide information in response to inquiries and/or complaints directed from the public in person or via other media.

· Participate in the processing of legal documentation. Receive, record, and prepare for the delivery of documents in person or through other public channels. Documents can include, and are not limited to plats, deeds, orders, petitions, etc.

· Examine documents for compliance with statutory requirements and completeness.

· Assists with preparation for the Property Value Appeals Board (PVAB).

· Issues marriage licenses (includes entry into external and specialized systems and in-house database). Process all associated paperwork and answer questions in regard to applicable laws.

· Operates specialized data information systems. Enter, modify, research, review, and maintain records for use by Wasco County and others government or service organizations.

· Communicate with attorneys, title companies, other agencies, and the general public regarding general and specific inquiries in relation to the statutory requirements of the Clerk’s office. Composes a variety of correspondences, reports, notices, invoices, and other materials requiring independent judgment.

· Responsible for maintenance and management of archival records.

· Provide co-workers with updated education, information, processes, etc. related to assigned work.

· Perform other duties as assigned. Any employee may be required by their manager(s) to perform any of the duties described in his/her position description, and other duties which may be necessary or desirable and for which the employee is qualified.

Secondary Functions (less than 10% of time)

· Organize, file, and retrieve materials and documents.

· Cash reconciliation and cash handling

· Indexing and organization of County owned records.

Responsibility/Accountability:

This section of the job description describes the amount and breadth of responsibility and accountability that rests with the position, including the expected results of the position, the impact on County operations and activities, and the responsibility for budget.

Moderate, but distinct impact on organization operations, program outcomes, revenue, and expense or budgetary outcomes. Responsibility for the prudent use of assets, including assigned equipment, material, or labor, is moderate and often includes responsibility for others' use of organization assets. Some program or policy development affecting the organization and its offerings is part of the job responsibility. “Customer” service is an important part of the job and actions would likely impact user's sense of satisfaction.

Supervision of Employees:

This section of the job description describes the supervisory responsibility assigned including the range and types of supervisory functions performed, from directing work activities and delegating assignments to coaching, counseling, making disciplinary decisions, hiring, firing, salary actions, performance appraisal, training, etc. as well as the types of employees supervised.

Positions at this level are responsible for daily work or special project direction that is provided to personnel in similar job functions at comparable or subordinate levels. This work is usually limited in time and to only a few individuals. Position may participate in the hiring process. However, positions are not responsible for hiring, firing, disciplinary actions, etc.

Interpersonal Skills/Contacts:

This section of the job description describes the characteristics of personal interaction with others including the frequency of contacts with others, the breadth of interactions (within the County, outside the County, with vendors/contractors, dealing directly with the public, etc.), and the level of persons interacted with. Also, included in this section is the reason for contact such as gaining cooperation; use negotiation, tact, teamwork, and sensitivity; or the likelihood of dealing with disagreeable or hostile individuals.

Positions at this level have responsibility for contact with wide range of individuals including County employees, the public, and those with contractual or other relationships with County operations and programs. Internally, the primary contacts are made equally with the individual's own work group and other departments. The contacts are both of a routine and non‑routine nature and require some discussion or explanation. Some adverse or positive consequences may result from these interactions. Contacts can be in both one‑on‑one situations and group settings. Communication and interpersonal skills are fairly important and require some refinement for the successful completion of job responsibilities. Positions that have substantial contact with a wide range of individuals, but the contact is limited in scope, should also be placed at this level.

Working Conditions:

This section of the job descriptions outlines the work environment, conditions, and hazards that are encountered in the course of assigned work. This includes the personal risk, hazard, varying work schedules, and level of interruptions, job pressure, and the need to frequently juggle priorities and work assignments. Also, exposure to unpleasant working conditions such as high noise levels, heat or cold, inside, or outside work, exposure to electricity, chemicals, poor lighting, confinements, machinery, interactions with disturbed or dangerous individuals, personal attacks, contact with contagious disease, or situations where personal safety cannot be assured.

This level has a work environment with only occasional hazards or obstacles. There is a moderately low level of personal risk encountered while performing assigned work. Job conditions may be occasionally uncomfortable relative to noise, temperature, inside/outside work, or dirty conditions. Interactions with angry or hostile individuals, exposure to contagious disease, interruptions that make meeting deadlines more difficult, and some job pressures to successfully complete work assignments can exist.

Physical Requirements:

This section of the job description describes the physical effort and manual labor, such as sitting, standing, lifting, carrying, digging, operating equipment, performing with speed, etc., as well as the dexterity required to complete the job functions. The need for travel, extended hours, and situations of physical discomfort are also outlined here.

Positions require little physical effort such as lifting, carrying, or constant movement, but do allow for movement needed to complete work tasks. Movements required to complete work are not difficult, and only require a usual degree or dexterity of hand‑eye coordination.

Education, Experience, and Certification/Licensure:

This section of the job description outlines the education, previous experience, professional licenses, certifications, and specific skills necessary to perform the assigned work.

Positions at this level require abilities, skills, training, and/or knowledge base equivalent to a senior level technician or para-professional capacity. Positions require abilities, skills, training, and/or knowledge base equal to those gained in a two-year technical or vocational program beyond high school. Positions at this level may also be generalists whose knowledge base must cover a variety of areas, but not in great depth. Two to four years of previous related experience is typically required. The ability to identify variations from the norms, seek answers, and do initial problem solving are aspects of job requirements.

Below is an outline of the specific Education type, Experience type or licensure/certification that is required for this role. The County will also consider any equivalent combinations of the qualifying criteria.

· High School Diploma or GED

· Two to four years of experience including the application or ORS and OAR; OR

· Any combination of experience and training which demonstrates the knowledge, skills and abilities required to perform the above-described duties.

· Valid Oregon Driver’s License, safe driving record.

Preference will be given to candidates who have:

· Ability to speak and read Spanish is preferred but not required.

· Helion and ORMS experience is preferred but not required.

Equal access to programs, services and employment opportunities are available to all persons, in regards to age, ancestry , color disability, genetic information, gender, gender identity or expression, marital status, medical condition, military veteran status, national origin, race, religion sex (includes pregnancy, childbirth, breastfeeding and/or related medical conditions), sexual orientation, and any other basis protected by federal, state and/or local law.

In accordance with the American with Disabilities Act and/or applicable star and local laws, applicants requiring reasonable accommodation for the application and/or interview process should notify Human Resources.

Job Type: Full-time

Pay: $28.13 - $30.44 per hour

Expected hours: 37.5 per week

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to Relocate:

• The Dalles, OR 97058: Relocate before starting work (Required)

Work Location: In person