GENERAL DESCRIPTION OF POSITION:

The Special Events and Alumni Relations Coordinator: is accountable to the Director of Advancement managing the effective planning, organization, direction, control, and coordination of the school’s events. Additionally, he/she/they is the coordinator of the school’s alumni activities and the alumni committee. He/she/they is responsible for the group’s management and organization which can include relations with its alumni (member and nonmember), alumni parents, and friends.

GENERAL RESPONSIBILITIES:

• Takes a leadership role in designing, planning, coordinating, and managing all fundraising events.
• Coordinates the marketing efforts for fundraising events and alumni relations.
• Works with other members of the Advancement Department to identify actions to be taken in the areas of alumni; identification of the school’s target markets for events; and the utilization of appropriate means to reach them.
• Develops and then implements the annual alumni relations plan.

SPECIFIC RESPONSIBILITIES:

Special Events

• Plans coordinates, and executes all annual fundraising events
• Actively recruits volunteers.
• Coordinates the work of the various committees and Advancement Office support staff.
• Identifies and solicits corporate sponsorships and in-kind donations in support of fundraising events.
• Creates the schedule and timeline of special events.
• Supervises and coordinates caterers, event setup and cleanup, and other logistical needs as necessary.
• Updates budget projections for the events.
• Provides the Director of Advancement with a debriefing recap and event analysis after completion of each event.
• Ensures that each event financially stands on its own.
• Serves as liaison for the grandparent club.
• Attends and staffs school events per the Director of Advancement.
• Attends additional meetings per the Director of Advancement (including but not limited to Parent Club meetings, Advancement Committee meetings, Recruitment Committee meetings, etc.)
• Provides written activity reports to the Director of Advancement weekly.

Alumni

• Works with the Director of Advancement to identify, cultivate, and solicit alumni donors through targeted campaigns.
• Maintains current alumni records and alumni donor files.
• Communicates alumni accomplishments to the community at large via an e-newsletter, alumni magazine, social media, etc. utilizing the communications department.
• Coordinates phone-a-thon efforts for alumni and annual giving efforts.
• Assist with recruiting Alumni Association Board members and at-large members per the Alumni Association by-laws.
• Assists the Marketing Director in creating and producing the alumni newsletter/school magazine by providing articles and photos.
• Plans and organizes all Alumni Association events in conjunction with the Advancement Office (including but not limited to alumni sports events, reunions, and phone-a-thon) utilizing the leadership of the Alumni Association.
• Manages alumni activities about the annual fund and capital campaigns.
• Follow-up reunions with newsletter/photos to all class members and thank you letters to those in attendance followed by solicitations.

EXPECTATIONS: Initial 12 months

• Manage all school events including, but not limited to, Color Run, Party on the Pond, Hall of Honor, Monster Mash, Meet Your Desk Night, and all Grandparent Club events.
• Create a platform for individual class phone-a-thons—achievement of 5 classes participating.
• Increase alumni participation in the annual fund by at least 3% annually from the agreed-upon base via phone-a-thon and personal solicitations.
• Ensure that every alumni class has the representation of participation in the annual fund.
• Enlist class agents to assist in contacting their social group via social media for the annual day/s of giving.
• Meet and then exceed the budgetary goal of net income for all special events.

Job Types: Full-time, Contract

Pay: $40,000.00 - $45,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Ability to Relocate:

• Louisville, KY 40207: Relocate before starting work (Required)

Work Location: In person