Job Title: Accounting Coordinator

Location: 1351 E Indian Hills Rd Norman, Ok 73071

Terms: Full time – Hourly

Reports to: Financial Controller

Description: The accounting coordinator and executive assistant will oversee daily accounting operations and aid executives to conduct business operations. Accounting operations include oversight of accounts payable, accounts receivable, payroll, and cash. Business operations include inventory adjustments, insurance renewal, daily operations for related party organizations, and a variety of tasks from executives.

Responsibilities:

• Review and monitor accounts payable and receivable for all companies
• Evaluate whether payments are required for regular business operations as well as corporate obligations on a weekly basis
• Manage business operations for Zion Construction including but not limited to accounts payable, accounts receivable, invoicing, and compliance with laws and regulations
• Assist with inventory adjustments for Waggoners and 360 Sheet Metal
• Input bonus, performance pay, SPIFFs, and other manual compensation into payroll system weekly
• Review and finalize timesheets within the payroll system each pay period
• Record payroll expense and liabilities within the accounting software
• Ensure payroll liabilities including medical, dental, 401k, and other benefits are paid timely and accurately
• Ensure company insurance is in place and assist in renewal on an annual basis
• Provide all required documentation to bonding agency as needed
• Monitor bank account and credit card balances to ensure sufficient cash is available for all business operations
• Report cash needs to Financial Controller or Chief Executive Officer as needed
• Record intercompany and related party transactions and ensure consistency across all companies
• Support accounts receivable and payable, and 360 admin as needed
• Provide assistance to human resources coordinator, office coordinator, and financial controller or other roles as directed in circumstances such as vacation, personal leave, or other absence
• Other tasks specifically assigned

Requirements:

• High school diploma or equivalent
• Proficient in MS Office including Excel
• Highly effective written and verbal communication skills
• Excellent organizational and time management skills
• Ability to work independently, self-driven
• Detail-oriented
• Experience in Quickbooks and/or Service Titan is preferred

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday
• Overtime

Ability to Relocate:

• Norman, OK 73071: Relocate before starting work (Required)

Work Location: In person