Job Description:

• Administer the various functions of the community within the projected and approved operating budget and advise the Board of significant operational problems or deviations from the management plan.

• Prepare annual budget estimates for Board action and approval. Reports the monthly financial obligation of the Association and distributes the financial data to the Board of Directors.

• Analyze financial reports, coordinates input of professional advisors, implements recommended procedures.

• Works to establish priorities and provides recommendations to the Board concerning major expenditures.

• Implement board directives and association policy within the scope of the management contract.

• Manage Civil Code Compliance, Elections, Budget, Financials, Maintenance, and Asset Management on behalf of the association.

• Function as a liaison between the Board and Legal Counsel.

• Works as a liaison between the Board and Board Advisory Committees.

• Work with the Board on policy governance and association projects.

• Provide leadership to each meeting, including board packet preparation, agenda support, written and oral reports as requested, meeting time management and complete directives and follow-up in a timely manner.

• Interact with vendor representatives and other designated consultants.

• Ensure the resident welcome program is per the community guidelines.

• Serve as liaison between the Board of Directors and residents in the execution of the established policies and the conveyance of resident grievances, issues, or challenges.

• Schedule, coordinate, organize and procure all appropriate compliance issues as instructed through governing documents as well as applicable California Civil Code, Federal, and local regulatory entities.

• Schedule, coordinate, organize and implement inspections with staff, vendors, residents, and appropriate parties.

• Ensure facility and resident work orders requests are entered, tracked, and resolved in a timely manner, including ongoing reporting to the board as directed.

• Oversee landscape and architectural review applications, ensuring compliance with governing documents and timelines.

• Oversight of vendors and contractors providing service to the community, including the preparation of schedules and establishment of priorities for routine and special work projects.

• Provide industry resources with expertise in all areas of community management.

Requirements: Qualified candidates must possess the following:

• Good verbal and written communication skills; coupled with a proactive and collaborative approach in working with board members, homeowners and vendors.

• Extensive customer experience with strong problem-solving abilities.

• Excellent time management and organizational skills.

• Understanding of budget and project management policies and contract relations.

• Proficiency in Microsoft Office applications, Word, PowerPoint, and Excel.

• Minimum 2-4 years of industry experience and CCAM and/or CMCA desired.

• Ability to work flexible hours, which on rare occasions may include a weekend day.

• Must be organized, detail oriented, able to multi-task and prioritize daily

• Strong organization, problem solving and analytical skills

• Ability to manage priorities and workflow

• Ability to work calmly when dealing with stressful situations and accept interruptions

• Ability to process verbal information and input this information into computer system

• Ability to follow instructions and meet deadlines

• Ability to master basic math skills

• Ability to think logically in following procedures and instructions

Benefits:

• 401(k)

• 401(k) matching

• Dental insurance

• Flexible schedule

• Health insurance

• Life insurance

• Paid time off

• Referral program

• Vision insurance

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