Description

WHAT MAKES VOA SPECIAL?

Volunteers of America Colorado believes unique challenges require unique and thoughtful solutions. VOA creates specialized programs to meet the critical needs of the communities we serve—our programs across Colorado look different because each community is distinct. Volunteers of America recognizes the senior who needs assistance with her grocery shopping in Fort Collins, and the student in Aurora who has never been to summer camp. We support Denver’s homeless veterans who have been underserved, and prepare preschoolers challenged by poverty to be successful in elementary school and beyond. Wherever we go we engage faith, relationship-building, and volunteers to lift-up and support Colorado’s most vulnerable citizens.

Job Summary

The Office Administrator will oversee the general administrative function and activities of the office. The Office Administrator handles a variety of administrative support tasks, including answering phones, receiving visitors, assisting with scheduling meeting rooms, sorting and distributing packages

Job Description

Essential Duties and Responsibilities

· Answering the doorbell/videophone to let people in the building.

· Greeting all guests to the 2nd floor lobby

· Maintain workplace security – including visitor logs, guest badges, etc.

· Ordering and distributing badges for Building Safety VP

· Answering phone in a professional manner and routing calls when necessary

· Forwarding/Screening phone calls

· Receiving and sorting mail, USPS/FedEx/UPS/DHL packages

· Provides clerical/administrative support to associated supervisory EMT member (and others as cleared by supervisor)

· Models AIRS/HHS cultural attributes

• Performs or facilitates maintenance of office equipment including cleaning, maintenance, and repairs.
• Provides clerical support when needed to assist clerical staff with assigned administrative duties such as answering phones, sorting and distributing mail, and preparing documents.
• Maintains inventory of office supplies; orders new supplies as needed.
• Maintains and organizes on site document storage space.
• Assist with on site events (setting up, food ordering, clean-up)

· Greeting, welcoming, and directing clients and visitors with a positive, helpful attitude.

· Maintains workplace security by following procedures, issuing, checking and collecting badges as necessary and maintaining visitor logs.

· Other duties deemed appropriate by supervisor.

Competencies

· Models core culture attributes of Volunteers of America Colorado Branch that include “AIRS” (Accountability, Integrity, Respect and Service).

· Models and pursues with vigor Volunteers of America Colorado Branch three strategical critical virtues of HHS (Humble, Hungry, Smart (People Smart)).

· Provide excellent customer service.

Supervisory Responsibilities

· There are no supervisory responsibilities for this position.

Minimum Qualifications of Position

· High School Diploma.

· Prior experience as a Receptionist

· Intermediate experience in Microsoft Office

Preferred Qualifications of Position

· Advanced in Microsoft Office.

· Experience as a Receptionist or similar position

· Experience as an Administrative Assistant

· Experience with accounts payable

· Experience with salesforce or bill.com

Knowledge and Skills

· Excellent written, oral, and interpersonal communication skills

· Experience working both independently and in a team,-oriented, collaborative environment

· Proficiency with Office suite, Outlook, Teams, Word, Excel

Working Conditions and Physical Requirements

While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.

Requirements

POSITION TYPE AND EXPECTED HOURS

• Part Time 9-3pm with 1/2 hour lunch
• Monday – Friday in the office

PAY

$19.00-20.00 hourly depending on experience

LOCATION

2660 Larimer St. Denver, CO 80205

BENEFITS

Benefit eligibility is based on job type/status

Vacation Time/Separate Sick Time

Paid Holidays/Floating Holidays/Personal Days

Tuition Assistance

Pension Plan

403b Retirement Plan with Agency Match

Health, Dental, Vision, Pet Insurances

Life Insurance/Accident Insurance/ Long-Term Disability

Employee Assistance/Work Life Balance Program/Employee Discount Program

Public Service Loan Forgiveness

 Company Paid Unlimited Mental Health Benefits for Employees on the VOAC Health Plan

Volunteers of America is an EEO/AA Employer

Position will remain open until filled