Our Company, a real estate firm, is looking for a Marketing/Public Relations Administrative Assistant to join its team to support an Executive. In this position, you will be responsible for carrying out Social Media Management and Public Relations across multiple platforms, including assigned administrative and project/marketing coordination in support of the Executive in all the Company’s divisions. This is the position for you if you are detail-oriented, enthusiastic, self-starting, creative and forward-thinking. Based on experience, this position pays up to $60k.

The right candidate must have an in-depth knowledge of social media and the ability to confidently promote several lines of business to potential clients via social Media, phone, and in-person.

The candidate will be expected to network in an effort to build a pipeline. As a successful hire, you will be responsible for, identifying new customers, supporting lead generation efforts, and follow-up with clients. You will attend initial client meetings and assist with business development.

The successful candidate will also be expected to assist with a number of administrative tasks such as setting up and managing appointments, scanning and printing, processing incoming and outgoing mail, opening and closing office on occasion, and other administrative tasks as may be requested by management.

In Summary, duties and responsibilities include providing administrative support to ensure efficient operation in the office and the work site. Support Executive through a variety of tasks related to all of Company’s divisions.

Responsible for confidential and time-sensitive material. Familiar with a variety of administrative concepts and procedures. Ability to effectively communicate via phone and email. Ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Reports to Executive.

Responsibilities:

· Draft and Post Press Releases

· Manage Social Media across multiple platforms

· Answer and direct phone calls

· Organize and schedule meetings and appointments

· Maintain contact lists

· Ensure that licenses and certifications are up to date

· Produce and distribute correspondence memos, letters, faxes, and forms

· Assist in the preparation of regularly scheduled reports

· Book travel arrangements

· Actively follow up on leads and proactively work to close sales

· Handle multiple projects

· Assist with various marketing initiatives including attending in-person networking events

· Ensure operation of equipment by calling for repairs

· Maintain supplies inventory by checking stock and communicating with the Executive to determine inventory level; anticipating needed supplies; placing and expediting orders

· Contribute to team effort by accomplishing related results as needed

· Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.

· Maintain computer and manual filing system

· Assisting with various aspects of payroll as needed

· Assist with the recruitment and onboarding of new hires

· Provide administrative, marketing and research to support new business development, project organization and transaction coordination

· Support team members by producing and maintaining the pipeline and contacts

· Compilation of moderately complex documents and information for necessary weekly and monthly reports, informational packages and/or presentation materials

· Assistance with the preparation, gathering, research and presentation of complex transaction documents and related materials

· Creation and maintenance of databases

· Creation and coordination of social media strategies.

· Arrange, organize and manage meetings and events

· Coordinate the production process, from digital export to in-house printed media

· Other administrative, coordination and marketing responsibilities as assigned

Qualifications

· Social media management experience

· Someone with strong computer skills including MS Office (Word, Excel & Outlook), Photoshop and an intimate knowledge of the social networks and DSPs

· Successful candidate will possess a positive attitude, an eagerness to learn and a demonstrated ability to thrive in a fast-paced work environment while juggling multiple tasks and priorities

· A proactive, flexible, self-starter who has strong problem solving, social, and interpersonal skills

· A strong communicator who is able to manage time and priorities, set and achieve goals and juggle multiple projects/deadlines simultaneously and balance workload

· Driver’s License

· Bachelor's degree or equivalent experience

· Superior written and verbal communication skills

· Basic knowledge of Adobe InDesign

· Basic knowledge of Canva, Photoshop and Illustrator preferred

· Ability to work well under pressure and deadlines while remaining organized and detail-oriented work product and professional communication

· Ability to multitask and work independently and as part of a larger team

· Ability to be flexible with work hours

· Must be well-organized and have the ability and desire to maintain organization

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• Employee discount
• Health insurance
• Paid time off

Location Type:

• In-person

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Experience:

• Social Media: 3 years (Required)
• Public relations: 3 years (Required)

Ability to Relocate:

• New York, NY 10019: Relocate before starting work (Required)

Work Location: In person