Description

Overview:

Administrative and Communications Specialist (Full-Time, Onsite Position)

Are you looking for a job that pays you to make a difference? Do you have a passion for helping others? If so, Volunteers of America Oklahoma (VOAOK) may be the right organization for you. Join our dedicated and talented team and make a personal, and fulfilling, contribution to the lives of the people we serve.

Job Summary:

We are looking for an Administrative and Communications Specialist to join VOAOK. This role is responsible for supporting the President and CEO and the Resource Development Department, by providing high-quality and efficient administrative and external and internal communications including correspondence, social media, and event-related needs.

Job Duties and Responsibilities:

• Produces various types of correspondence, both paper and electronic, including letters, newsletters, meeting minutes, contracts, presentations, and other documents including the drafting of content when requested, assuring excellent grammar, proofreading, and expert use of word processing software to produce professional level formatting and appearance
• Completes donor acknowledgment letters and manages the acknowledgment process
• Completes online forms for in-kind and other donation requests
• Develop expertise in the donor database system, Blackbaud RENXT, by pursuing online training tracks
• Maintains RENXT data entry and list management, coordinates with VOA National regarding support for RENXT
• Maintains and updates, records, manuals, spreadsheets, databases, and reports as assigned, ensuring accuracy and completeness of the information
• Manage all mailing projects (invitations, thank you cards, holiday cards, year-end letters, sponsorship letters, etc. ....…) including bulk mail preparation and zip code sort
• Assists with communications such as social media
• Assists in the planning and logistics of large fundraising events ensuring a high level of donor experience and engagement
• Maintains food and hygiene pantry
• Provides support to the Resource Development Dept. and CEO
• Serves as a back-up to the receptionist desk 4-5 hours per month and as needed
• Perform other, job-related duties, as assigned

Qualifications

Required Qualifications:

• Excellent coordination and organizational skills, with an ability to act proactively.
• Must be self-motivated, able to prioritize work, and adapt to competing demands.
• Must possess strong oral and written communication skills, attention to detail, good judgment, and solid interpersonal skills, with the ability to establish and maintain collaborative relationships with others.
• Strong Microsoft Office, planning, and time management skills.
• Must positively represent VOAOK through behaviors that align with VOAOK’s core values.

Preferred Qualifications:

Experience with RENXT, Canva, NDesign and Adobe Creative Suite.

Experience:

• 1 year of experience in an administrative support role preferred
• Non-profit experience preferred

Education:

Bachelor’s degree in Strategic Communications, English, Journalism or related field of study

Certificates, Licenses & Registrations:

• Valid Driver’s License
• Auto Liability Insurance

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

This job is office-based but may require up to 10% travel. Must maintain a valid driver's license, reliable transportation, and auto liability insurance.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. The employee is required to walk, stand, sit, climb, balance, stoop, kneel, crouch, or crawl. The employee must occasionally push, pull, lift, or move objects weighing up to 25 pounds.

What we offer:

• $500 Sign-On Bonus
• A Collaborative Team Environment
• A Culture of Acceptance and Support
• Professional Development
• Employee Discount Program
• Healthcare Benefits
• Disability and Life Insurance
• Paid Time Off

Ask about qualifying for FEDERAL STUDENT LOAN FORGIVENESS

What are you waiting for? Apply today and come be a part of the passion, the mission and the tradition! Learn more about us and apply at www.voaok.org.

About Us: VOAOK is a ministry of service dedicated to helping Oklahoma’s most vulnerable including veterans, the aging, the homeless and the disabled. Our core strengths focus on providing safe, quality, affordable housing and supportive services to help individuals meet their basic daily living needs, thereby achieving steadily improving individualized levels of greater self-sufficiency. 

To learn more about Volunteer of America Oklahoma’s commitment to Diversity, Equity and Inclusion, click on the following link: #DEIatVOAOK

EOE, including disability/vets