Job Description Summary

The Medical Records Coordinator is responsible for processing and maintaining accurate patient medical records, ensuring timely orders processing, following HIPAA protocols, and performing records-related duties such as filing, indexing, and record audits. The Medical Records Coordinator respects and promotes the Agency’s mission, values, and vision.

Essential Job DUTIES AND Responsibilities

• Perform all daily medical records functions, including chart assembly, reports, audits, indexing, and orders processing in accordance with Agency policies and department procedures.
• Follow Medical Records protocols and follow Agency policies and procedures to ensure medical records are maintained in compliance with state, federal, and accreditation requirements.
• Submit documentation for physician signature, monitor status of unsigned orders, and document follow-up efforts to obtain signature.
• Ensure authentication and credentialing of practitioners is completed prior to processing signed orders and other documents.
• Complete administrative record audits following patient admission and discharged to ensure all documents are complete.
• Identify and monitor patient documentation deficiencies are resolved and corrected in order to maintain integrity of the patient’s medical record.
• Fulfill authorized medical record requests.
• Review, prepare, and archive discharged paper records.
• Actively participate in improving and implementing department procedures in order to achieve more effective and streamlined record information control.
• Perform clerical duties including sorting, filing, answering phones, responding to emails, covering reception, photocopying, scanning, and data entry in a courteous, friendly, and helpful manner.
• Protect the confidentiality of patient and organization information through effective controls of medical records.
• Participate in activities to control expenses such as ensuring timely signature on orders, certifications, and other documentation that delays billing.
• Performs other duties and responsibilities as assigned to support department and Agency needs.
• The above statements are intended to be a representative summary of the major duties and responsibilities performed by incumbents of this job. The incumbents may be requested to perform job-related tasks other than those stated in this description.

Position Qualifications

• High School graduate or equivalent experience.
• Licensed driver with insured automobile - in accordance with state and/or organization requirements.
• Excellent communication skills and public relations skills.
• Intermediate Word processing and PC skills, with ability to navigate Microsoft Excel and Word.
• Information systems knowledge.
• Previous clerical experience desired.
• Knowledge of corporate business management, governmental regulations and
  accreditation standards desired.
• Demonstrates autonomy, organization, assertiveness, flexibility and cooperation in performing job responsibilities.

PHYSICAL REQUIREMENTS

• Prolonged periods sitting at a desk and using a computer