Starting Rate of Pay: $26.56/hour DOE
Schedule: Monday-Friday 8am-5pm

At Virginia Garcia Memorial Health Center, we welcome diversity; we encourage, uplift, and are honored to serve people who have been historically underrepresented and underserved. Our mission is to provide high-quality, culturally appropriate healthcare to low-income residents of Washington and Yamhill Counties, with a special emphasis on seasonal and migrant farm workers and others with barriers to receiving healthcare. We strive to provide an inclusive environment that welcomes and values the diversity of the people we employ and serve.

If you are unsure whether you meet all of the required qualifications for this role but are interested and passionate about this potential position, we encourage you to apply.

Job Summary: The Payroll Specialist provides support and assistance with a wide variety of confidential administrative tasks for the Payroll Team and is essential to ensure the Payroll Team operates as a high-functioning team. This position is responsible for preparing the bi-weekly payroll and providing technical and administrative support to assure compliance with company policies regarding payroll.

Essential Duties and Responsibilities:

· Process a complete payroll cycle.

· Assist with bi-weekly, quarterly, and annual payroll reporting.

· Assist with document management for all payroll related items.

· Prepare and enter Personnel Action Forms.

· Review data input and forms completed by peers.

· Provide general payroll guidance.

· Respond to employee employment verifications.

· Respond to inquiries and/or requests for data, information, or reports.

· Assist in the preparation of documents and information requests for the annual audit, workers compensation reporting, insurance filings, etc.

· Assist with onboarding new staff.

· Assist with training staff and managers in the completion of payroll forms and use of the payroll system.

· Preparation of reports for federal and state governmental units.

· Maintain current working knowledge of payroll tax law, wage and hour regulations, and union contract requirements.

· Act as a liaison between the HR and Payroll Teams.

· Perform other duties as assigned.

HIPAA Requirements:

The Payroll Specialist may be exposed to PHI in the course of his/her duties and must handle protected health information (PHI) in a manner consistent with the Health Insurance Portability and Accountability Act of 1996 (HIPAA). Applying the minimum necessary standard of HIPAA, the designated record sets to which this employee may have access include patient demographics, anomalies related to payroll issues. All employees are required to read the content of these records only to the extent needed to accomplish the assigned task.

Knowledge, Skills and Abilities Required:

· Proficiency with Microsoft office suite including Microsoft Word, Excel, PowerPoint, and database software.

· Solid understanding of payroll best practices.

· High degree of confidentiality, integrity, and professionalism.

· Ability to multi-task and set priorities in a changing environment while maintaining a calm, professional demeanor.

· Demonstrated ability to work effectively in a team environment.

· Good organizational and time management skills.

· Demonstrate initiative and judgment in problem solving.

· Exceptional attention to detail and accuracy.

· Excellent interpersonal, verbal, and written communication skills.

· Ability to communicate effectively with internal and external partners.

· Commitment and alignment to Virginia Garcia’s mission, vision, and values.

· Ability to establish and maintain relationships with employees, supervisors, and the public.

· Knowledge of office procedures, arithmetic, and elementary accounting.

· Valid drivers’ license, reliable transportation, safe driving record and insurance coverage required.

Education and Experience Required

· High school diploma or equivalent; BS/BA in business, accounting or relevant field preferred.

· Three years of experience in payroll processing and reporting using an automated payroll system including time and attendance.

· Certified Payroll Professional Certification preferred.

· Community health or healthcare experience strongly desired.

· Experience working in a union environment with collective bargaining agreement preferred.

· Experience with UltiPro Core Payroll and Oracle Payroll preferred.

Behavioral Competencies:

· Accountability: Role model VG’s mission, vision, and shared values

· Customer-Focus: Listen to the voice of the customer and strive to delight them by exceeding their expectations

· Teamwork: If someone needs help, help them

· Initiative: Be innovative, apply fresh ideas, and continuously improve how you do your work

· Confidentiality: Maintain strict confidentiality and respect the privacy of others

· Ethical: Demonstrate integrity, honesty, and stewardship in all encounters at work

· Respect: Demonstrate consideration and appreciation for co-workers and patients

· Communication: Demonstrate the ability to convey thoughts and ideas as well as understand perspective of others

Immunization: Staff members must meet immunization requirements as stated in VGMHC’s immunization policy and state and federal guidelines.

Physical Requirements:

· Walking: 15%

· Sitting: 80%

· Reaching/stooping/bending: 5%

· Must be able to lift/carry up to 20 pounds

· Computer usage: up to 80%

· Travel: up to 5%

Working Environment/Physical Hazards:

· Work in a well-lighted, ventilated office environment

· Occasional travel to VGMHC locations

Office Equipment Used:

· Computer – data entry and word processing

· Telephone, fax, copier, scanner

Job descriptions represent a general outline of the essential and major job duties, functions and qualifications required. They cannot be all-inclusive and comprehensive due to the dynamic nature of work performed to accomplish VGMHC’s Mission.

VGMHC is an Equal Opportunity Employer. No person is unlawfully excluded from consideration for employment because of race, color, religious creed, national origin, ancestry, sex, age, veteran status, marital status, or physical challenges. The policy applies not only to recruitment and hiring practices, but also includes affirmative action in placement, promotion, transfer, rate of pay and termination.