Village Manor of Cascadia is looking for a HR/Payroll Coordinator to join our team of dedicated healthcare professionals to be a FORCE for Good in Wood Village, Oregon!

This position handles the on-site human resources and payroll functions for the facility. In collaboration with the Chief Executive Officer and the Business Office Manager, this position communicates, facilitates, implements and monitors new and/or enhanced human resources policies and procedures. The Human Resources & Payroll Coordinator maintains all employee relations from new hires to performance/discipline to termination. The Coordinator also coordinates all of the HR programs and employee benefits for facility employees. The Coordinator is also responsible for maintaining accurate and complete personnel files.

Essential Functions

• Consults with facility leadership on a proactive basis to ensure positive employee relations practices and work environment in the facility.
• Collaborates with the Home Office Human Resources Department; implements programs and initiatives communicated by the Home Office Department.
• Prepares and maintains all employee personnel files (past and present). Ensures that employee files are maintained appropriately to comply with all applicable employment and healthcare-related laws and regulations.
• Conducts background checks on all potential hires.
• Enters any employee, payroll, or benefit changes into the company system(s).
• Assists management with the development and execution of action plans to address Human Resources related areas identified for improvement.
• Processes payroll per published payroll processes; submits employee time cards and change forms to Home Office in a timely manner.
• Ensures that annual performance reviews are conducted by supervisors.
• Maintains records and reports any on-site injuries to workers' compensation carriers.
• Upon request, serves as a field partner for the talent acquisition designee, managing the recruitment process for the facility.
• Assists employees and the Home Office with open enrollment and new hire onboarding processes.
• Maintains confidentiality of all employment-related matters.
• Conducts workplace investigations, upon request.

Other Functions

• Performs other tasks as assigned.
• Conducts job responsibilities in accordance with the standards set out in the Company’s Code of Business Conduct, its policies and procedures, applicable federal and state laws, and applicable professional standards.

Knowledge/Skills/Abilities

• Knowledge of HIPAA rules and regulations not only related to patients/residents but for also employees.
• Ability to act as a neutral and non-bias representative.
• Strong organizational skills and ability to keep files, investigations, and employee relations confidential.
• Strong customer-service focus and commitment.
• Knowledge of all human resources functions (e.g. benefits, employee relations, employee communication, payroll, etc.) and employment laws preferred.
• Excellent oral and written communication skills. Must be able to communicate effectively with a diverse group of people including employees, physicians, board members, visitors, patients and families, outside contracts and senior management.

You are the right candidate for this position if you demonstrate these qualities:

• Demonstrates a culture of service and a commitment to doing “good” by improving lives.
• Regularly exhibits behaviors that support the values of the company – Family, Ownership, Responsibility, Celebration, and Experience.
• Work ethic reflects a passion for exceeding patient/resident expectations.
• Solicits patient/resident feedback to understand their needs and the needs of the community. Advocates for raising the bar of patient/resident care within the facility and influences others to take actions that increase the quality of person-centered care.
• Displays responsibility by taking ownership of quality care. Shows dedication to enriching the lives of our patients/residents through empathy and compassion.
• Exhibits a commitment to results by looking for and recommending/implementing process for performance improvements.
• Demonstrates commitment to interpersonal excellence through professional greetings, proper telephone and email/social media etiquette, common courtesy, a professional attitude and appearance.
• Enriches the facility culture by participating in company hosted and endorsed celebrations and events.
• Recognizes the benefits of team collaboration. Shows respect for fellow employees by working together to get the job done.
• Effectively addresses patient/resident and family member concerns and resolves conflict in a manner that is consistent with our culture.
• Complies with company policies, as well as governing state and federal laws and regulations. Seeks clarification of leaders when there are questions of policy or governing law.
• Protects patient/resident privacy and dignity.
• Maintains positivity while interacting with co-workers, patients/residents and guests at the facility.

Available Benefits Include:

• Paid vacation, sick, and holidays (after 90-day Introductory Period)
• Medical, dental, and vision insurance
• Flexible Spending Account
• Short-term and Long-term disability insurance
• Life/Accidental Death & Dismemberment Insurance
• 401(k)
• Employee Assistance Program (EAP)

Education

• High school diploma or equivalent required.
• Bachelor’s degree in Human Resources or Business Administration preferred.

Licenses/Certification

• PHR/SPHR certification preferred.

Experience

• One year human resources and/or payroll experience required.
• Six months experience in a healthcare environment preferred.

Note: All employees of Cascadia Healthcare are required to submit and be cleared to work in the facility per each state’s specific background check requirements prior to contact with patients/residents.