LOCATION: 600 Washington Boulevard, Stamford, CT

JOB FUNCTION

The Finance Coordinator will report to the Accounts Payable Specialist and work closely with members of the Corporate Accounting, Fund Accounting, and Tax Compliance teams.

Responsibilities may include, but are not limited to:

• Receive, retrieve, review and process incoming invoices and employee expense reports using a variety of systems (Workday, Outlook, vendor websites).
• Assist with vendor onboarding, ongoing management and inquiries.
• Monitor the AP and Fund expense mailbox daily.
• Assist with Virtual Card management and execution of payment on vendor websites.
• Support management of corporate programs including AMEX and Uber.

• Help with adding bills to the Fund expense allocation system, initiate expense runs, and send batch approval emails.
• Assist with tax mailings, filings, and scanning, including tracker maintenance.
• Assist with monthly expense report submission tracking and follow up
• Help with managing tax payments/refunds, withholding tax form requests, and new entity onboarding (EIN application, withholding forms) and entity dissolution tax forms.
• Assist with the review of tax extensions for accuracy/completeness and follow up with State Tax Department(s) as needed.
• Assist with coordination of audit confirmation process.
• Coordinate document signatures and preparation of Powerpoint presentations/PDF compare documents.
• Support ad hoc requests and projects across teams.

QUALIFICATIONS

The ideal candidate will have:

• At least two years of experience in accounting, finance, accounts payable or similar role
• Basic understanding of accounting principles and financial reporting
• Experience with data entry: Proficient in handling large volumes of data across various systems with high accuracy. Familiar with data validation and quality control methods
• Workday experience is a plus
• An undergraduate degree with a strong GPA
• Excellent organizational skills
• Ability to prioritize/work in an environment with competing demands
• Proficient knowledge of Excel
• Strong written, verbal, and interpersonal communication skills

The ideal candidate should exhibit the following traits: 

• Quality focus: strong attention to detail, work ethic and motivation to continually improve.
• Efficiency mindset: desire to achieve high quality outcomes in an efficient manner.
• Accountability: strong ownership of responsibilities and deadlines.
• Team-orientation: ability to work collaboratively within the Finance and Accounting teams, with other departments and vendor contacts.
• Intellectual curiosity: drive to learn, grow and contribute to various initiatives.

Viking is an equal opportunity employer. Questions about your candidacy and requests for reasonable accommodation in the recruitment process should be directed to recruiting@vikingglobal.com.