Days Employed: 192 days

Pay Grade: Paraprofessional Level 3

Primary Purpose:

Under direct supervision provide reception and clerical assistance for the efficient operation of the campus office. 

Qualifications:

Education/Certification:

High school diploma or GED 

Special Knowledge/Skills:

Typing, word processing and file maintenance skills 

Effective organizational, communication, and interpersonal skills 

Experience:

Three years’ clerical experience. 

Good telephone skills. 

Major Responsibilities and Duties:

1. Maintain complete and systematic records of campus financial transactions according to established procedures and generally accepted accounting principles.
2. Process and account for all money generated and distributed in school sponsored activities, including receipt of cash and preparing and making cash deposits.
3. Call parents to verify student absences as needed.
4. Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
5. Greet and direct campus visitors and assist parents in checking students in and out of school.
6. Assist with the receipt and distribution of student materials, including homework requests.
7. Maintain visitor log and issue visitor passes.
8. Receive, sort, and distribute mail, messages, documents, and other deliveries.
9. Collect and enter attendance and PEIMS data into established database and verify accuracy according to established procedures.
10. Prepare and print report, including attendance reports, grades, class or personnel rosters, end-of-semester reports, or accounting reports.
11. Maintain physical and computerized records, including student cumulative folders, progress and failure reports, class rosters, grade books, and schedule changes if applicable.
12. Enter student data into appropriate databases and assist parents, students, and faculty with questions regarding student attendance.
13. Report all attendance problems to designated administrator.
14. Maintain confidentiality.
15. Request transcripts and records from other schools.
16. Coordinate grading process, including processing of scan sheets, verification and correction of grades, and printing and distribution of report cards. 
17. Prepare monthly and other periodic campus financial reports.
18. Prepare requisitions, correspondence, and transcripts using typewriter or personal computer.
19. Prepare documents and lists for honor roll, awards assemblies, and other student recognition programs.
20. Sub for Nurse when necessary.
21. Responsible for school pictures and textbooks.
22. Prepare monthly and other periodic campus financial reports and assist with budget preparation and sundry account.
23. Maintain physical and computerized files and records.
24. Record staff absences and arrange for all substitute teachers.
25. Type all payroll reporting forms for staff, file office copies, and send on to payroll.
26. Prepare bi-weekly (time card) and monthly payrolls for staff.
27. Organize tutoring time cards, copy and send to School Improvement Office
28. Order all supplies for the school and replenish items to supply cabinets for staff as needed.
29. Ability to maintain accurate and auditable records.
30. Ability to use personal computer and software to develop or maintain spreadsheets and databases, and do word processing.
31. Proficient typing, keyboarding, and file maintenance skills.
32. Strong organizational, communication, and interpersonal skills.
33. Ability to use personal computer and software to develop spreadsheets and databases, and do word processing. 
34. Proficient typing, keyboarding, file maintenance, and 10-key skills
35. Ability to meet established deadlines and follow written instructions & oral instructions
36. Knowledge of grammar for written memos and basic math skills.
37. All other duties as assigned.

Supervisory Responsibilities:  

None 

Equipment Used:

Personal computer, typewriter, printer, calculator, copier, fax machine, and shredder. 

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of computer.