Job Description

Job Title: Logistics Administrative Specialist
Reports to: Director of Inventory and Logistics

Department: Construction and Engineering

FLSA Status: Exempt

At Vexus Fiber, we don’t just bury lines, we plant roots which is why we want you to Discover More with a rewarding career in technology with a company committed to growing right in the areas it serves. We value our employees because they are essential in our efforts to provide top quality fiber internet and because they help us make our communities stronger. Being a part of the Vexus family offers you the opportunity to enjoy accomplishment and success in a career with true growth potential and with a company that believes in providing the training and support you need to succeed.

Summary

The Logistics Administrative Specialist, is responsible for supporting all supply chain procedures, from ordering, coordinating deliveries, to managing shipping documentation. TO be successful, you should be very well organized and understand the order fulfillment cycle with the ability to multi-task in potentially a high stress environment.

Duties and Responsibilities:

-Manage data entry

-Order pole hardware

-Enter sales orders

-Track reports

-Handle special projects as needed

-Keeps all company information confidential

-Compile and verify the accuracy of data to prepare it for computer entry

-Apply data techniques within the program and following all procedures

-Generate data reports and perform backups in archives

-Update policies and processes

-Maintain contact lists and maintain records of orders, suppliers, channels customers

-Provide general support to Logistics Department and Vexus customers

-Write and distribute email, correspondence memos, letters, forms

-Assist in the preparation of the regularly scheduled reports

-Develop and maintain a filing system

-Submit and reconcile expense reports (POs, SOs, etc)

-Act as point of contact for clients

-Work collaboratively with other departments and our customers

-Offer assistance to accounting and procurement department for all aspects including receiving reports, invoicing, payments, etc. to include prepare shipping documents (invoices, purchase orders, bills of lading)

-Plan orders and shipments based on product availability and customer requests

-Track orders to ensure timely deliveries

-Coordinate our supply chain procedures to maximize quality delivery and services; provide information to our customers about the status of their orders

Required skills and abilities:

-Strong analytical skills

-Proven experience in data entry

-Working knowledge of office equipment and proficient in MS Office (Excel, Power Point, Word in particular)

-Proficient in typing, speed and accuracy

-Excellent time management skills and ability to prioritize work

-Strong organizational skills with the ability to multi-task

-Ability to work quickly and in a potentially high-stress environment

-Familiarity with data programs and procedures

-Trustworthy and dependable

-Specialized attention to detail, especially with numbers; excellent problem-solving skills

-Excellent oral and written communication skills

-High school diploma required; two-year college degree preferred

-Work experience as a Logistics Administrator, Warehouse Administrator, experience with logistics software and transportation management software preferred

Physical Demands/Working Conditions:

Must be able to sit or stand continuously for extended periods of time. Must be able to perform repetitive tasks such as data entry and using telephone.

Benefits:

• Medical insurance
• Dental insurance
• Vision insurance
• 401k plan with an employer match
• Paid time off/holidays to all full-time employees
• Service discount to enjoy all that Vexus has to offer at your home*

*Waiting period may apply

*Vexus Fiber is an Equal Opportunity Employer