Department: Office of Advancement
Duration of Position: Full year / Full time
Work Schedule:
Employee Type: Staff
Posting Date: 02/06/2023
Union Representation: CWA
Posting Number: AS331P
Pay Rate: $19.20 per hour
About Vassar College
Located in the scenic Mid-Hudson Valley, Vassar College is a highly selective, residential, coeducational liberal arts college. Vassar stands upon the homelands of the Munsee Lenape.Vassar College is deeply committed to increasing the diversity of the campus community and to promoting an environment of equality, inclusion, and respect for difference. The College is an Equal Opportunity and Affirmative Action employer, and especially welcomes applications from veterans, women, individuals with disabilities, and members of racial, ethnic, and other historically underrepresented groups.Vassar College is a smoke-free, tobacco-free campus.Note: Vassar College has a universal vaccination policy requiring a COVID-19 vaccination, including a booster, for all employees except for those exempt for medical or religious reasons.
Position Summary and Responsibilities
This Office Specialist provides specialized office support to the Director of Donor Relations and the rest of the team in the Donor Relations (DR) department. The successful candidate will be a team player, with the ability to maintain confidentiality, while managing deadlines and multiple, competing priorities in a fast-paced work setting and will enjoy making meaningful contributions to a fun, creative, and goal-oriented team.
Responsibilities:

• Proactively support the Director of Donor Relations by scheduling meetings and coordinating calendars, creating project timelines, tracking to-dos and deadlines, proofreading documents.
• Assist the DR Department with the process of administering weekly letters: including pulling all of the lists from our database, interfacing with the President's and Vice President of Advancement's office and emailing/mailing and tracking all standard acknowledgement letters, standard condolence letters and standard "In Memory Of" and "In Honor Of" letters.
• Extensive data entry and maintenance of data in OAAD's CRM database thankQ, along with entering and manipulating data in additional internal Vassar databases.
• Administer endowment stewardship mailings, either individual correspondence or large email mail merges and package/mailing assembling and mailing. Pick up mail and packages for department.
• Administer submitting and tracking broadcast email requests through our email and database modules.
• Tracking and data entry of DR administrators' correspondence and mailings.
• Ability to research and problem solve administrative issues, particularly with other Vassar departments.
• Maintain all electronic and paper filing systems as directed.
• Coordinate meetings and calendars on behalf of multiple administrators.
• Pay invoices, submit purchase orders, assign budget allocation, track invoice payments for Donor Relations office.
• Make occasional travel arrangements for administrators, including conference registrations, and provide assistance while administrators are traveling.

Qualifications

• Three to five years of progressively responsible administrative support experience.
• Excellent written and verbal communication skills and telephone manner are essential.
• Reliable, highly-organized, with an extremely high level of attention to detail and follow-through.
• Ability to work independently with limited supervision and prioritize projects and exercise good judgement for when to involve other administrators or supervisor to help solve problems.
• Have demonstrated experience working with and understanding of relational databases.
• Possess high-level proficiency with Google suite and Microsoft Office Suite, and a willingness to learn new technology and software applications.
• Associates Degree preferred.

Special Instructions to Applicants
To complete your on-line application, you will be required to attach your resume, cover letter, and contact information for 3 professional references. All attachments must be in PDF format. Review of applications will begin immediately. If you have any questions, please contact Human Resources, 845-437-5820.
For full consideration applicants should apply by:
All applicants must apply online at: https://employment.vassar.edu/postings/3063.