Vargas Law Firm is seeking a friendly, organized, and professional Front Desk Receptionist to join our team. As the first point of contact for clients, you will play a crucial role in ensuring exceptional customer service and a smooth office operation. Your primary responsibilities will include greeting clients, handling phone calls, scheduling appointments, and assisting our legal team with administrative tasks.

Primary Responsibilities:

• Warmly greet and welcome clients, visitors, and guests as they arrive at the office.
• Answer and manage incoming phone calls, directing inquiries to the appropriate team members and taking accurate messages when necessary.
• Schedule client appointments, consultations, and meetings, efficiently managing the appointment calendar to ensure optimal time utilization.
• Assist clients in completing necessary paperwork and intake forms, ensuring accuracy and adherence to confidentiality guidelines.
• Keep the reception area tidy and organized, maintaining a professional and welcoming atmosphere for clients and staff.
• Process incoming and outgoing email, mail, faxes, and deliveries promptly and accurately.
• Collaborate with legal assistants and attorneys to support various administrative tasks, including document preparation, filing, and record-keeping.

Job Qualifications:

• Must be fluent in Spanish (Read, Write Speak).
• Must be available Monday-Friday 8:00AM-4:30PM
• Previous experience as a receptionist or in customer-facing roles is highly desirable.
• Excellent communication skills, both verbal and written, with a professional and friendly demeanor.
• Strong organizational and time management abilities, with the capacity to handle multiple tasks simultaneously.
• Proficiency in using office equipment, including phones, printers, and computer systems.
• Computer skills and experience with Google Workspace (Gmail, Sheets, Calendar, Drive), Microsoft Office Suite and other relevant software.
• Ability to work independently and as part of a team, displaying a proactive and positive attitude.
• Strong attention to detail, accuracy, and commitment to maintaining confidentiality.
• Familiarity with immigration processes and procedures is beneficial but not required.

Job Type: Full-time

Pay: $17.00 - $19.00 per hour

Benefits:

• Paid time off

Schedule:

• Monday to Friday

Language:

• Spanish (Required)

Work Location: In person