Founded in 1987, Vanwin Coatings is a Chesapeake, Virginia based company that specializes in Industrial Marine, MIL-Spec Coatings, and Powder Coating Services. We pride ourselves in delivering quality solutions for our customers safely and with integrity.

As a growing company with a collaborative and dynamic work environment, Vanwin Coatings is seeking a highly skilled individual to fill the role of Director of Administration and Finance. A successful candidate will excel in these essential areas:

Payroll / HR

• Support employee engagement initiatives by executing activities including, but not limited to, recognition programs, professional development opportunities, and feedback analysis.
• Support recruitment activities as needed.
• Payroll management.
• Assist with annual performance review and merit increase process.
• Attends and participates in employee disciplinary meetings, terminations, and investigations.
• Handles employment-related inquiries from applicants, employees, and supervisors, and refers complex and/or sensitive matters to the appropriate staff.
• Liaise with IT and facilities to maintain a properly functioning work environment.
• Provide administrative support, including patent management and business operations management.
• Provide supervision and guidance to admin team (2-3).
• Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.
• Proficient understanding of compliance related to federal, state, and local employment laws and regulations.

Accounting / Payables & Receivables

• At least 5 years of accounting experience
• Proficiency in Quickbooks Enterprise, Sage, or Similar
• Manage all payables and receivables in coordination with clerical office staff.
• Strong and professional reporting, multi-tasking, problem solving, interpersonal and communication skills.
• Ability to exercise sound judgment and work independently yet within deadlines.
• High levels of integrity, work ethic and dependability.
• Review books monthly for closing by reviewing the Job Cost and General Ledgers and reviewing the Financial Statements.
• Prepare and present project reports and cash flows at a monthly, quarterly or bi-annual budget meeting.
• Ensure Project Teams are complying with proper Contract Management processes and approvals for Commitments, COIs, and Budget Changes.
• Collaborate with Purchasing Dept on all vendor invoices and payments.
• Assist Controller with special projects.
• Comply with all company policies and procedures.

Contract Management

• Oversee the complete lifecycle of government contract management, from preparation and negotiation to execution and closure.
• Ensure absolute compliance with all relevant government regulations.
• Actively work with company President in crafting negotiation strategies, evaluation of contract necessities, and achieving congruence with finalized agreements.
• Rooted participation in drafting and finalizing contracts, vendor agreements, and subcontracts, guaranteeing the highest level of compliance and efficient execution.
• Contribute to the comprehensive contract pricing strategy and ensure its consistent application across all contracts.
• Deliver top-tier customer service by foreseeing and mitigating issues and meeting all stakeholder needs.

Education and Requirements

• Bachelor’s degree or equivalent experience
• 7 years of experience
• Comprehensive understanding of employee contracts and applicable local, state, and federal employment law
• Experience in System for Awards Management (SAM)
• Exceptional interpersonal communication and relationship-building skills
• Strong computer skills and proficiency in Microsoft word and excel.
• SHRM-CP preferred but not required.

Additional Requirements

• Good driving record
• Valid Driver’s License
• Consistent access to reliable transportation
• Clean Background that would enable military base access.

Benefits

• 401K
• Dental Insurance
• Health Insurance
• Paid Time Off
• Vision Insurance

Our employees’ health and well-being are important to us; as such, Vanwin is a Drug-Free Workplace. Employees must report to work fit for duty and free of any adverse effects of illegal drugs or alcohol. The Company permits the legal use of prescribed drugs on the job if they do not impair your ability to perform the essential functions of your job effectively and safely without endangering others. Vanwin prohibits the manufacture, use, and distribution of controlled substances in the workplace.

EOE M/W/Disability/Vets

Vanwin Coatings of Virginia, LLC is an equal opportunity employer (EOE/EEO) as such provides equal employment opportunities to all employees and applicants for employment. Vanwin Coatings prohibits discrimination and harassment of any type. All employment decisions at Vanwin are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

About Vanwin Coatings:

Vanwin Coatings of Virginia, L.L.C. is a preeminent regional coatings business serving defense contractors and industrial customers located primarily in the eastern United States. The Company is known for its extensive capabilities in corrosion control and the high quality of its work. It maintains industry leading certifications. Through its two facilities in Chesapeake and Suffolk, Virginia it provides painting and powder coating services to customers across the region.

Job Type: Full-time

Pay: $75,000.00 - $100,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience level:

• 7 years

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Bachelor's (Preferred)

Experience:

• Contract management: 3 years (Preferred)

Ability to Commute:

• Chesapeake, VA (Required)

Ability to Relocate:

• Chesapeake, VA: Relocate before starting work (Required)

Work Location: In person