Are you ready for an incredible opportunity with an amazing company? Then this opportunity may have been woven just for you! Valley Forge Fabrics is on the lookout for a Marketing Event Specialist to join our first-class Team.

Valley Forge Fabrics, maker of the world’s most innovative textiles and design solutions for the hospitality industry, just celebrated 40 years in business as the industry leader. Family values, focus on technology, innovation, people, customers, community and environment are the foundation of the Company’s success. Our highly-regarded reputation is known industry-wide by the world’s leading hospitality brands, designers and purchasing agents.

The Company’s diverse workforce of Designers, Producers, Dreamers and Fabric Professionals come from across the globe and around the corner all with the innate passion and spirited self-motivation which creates quite an extraordinary team. Every person at Valley Forge Fabrics is empowered to deliver on the dreams of the most discerning customers with the knowledge, speed, precision and personal attention that is a fundamental part of the Company’s DNA. We are Headquartered are in palm tree-lined Fort Lauderdale but our reach into the design industry is global with a clear mission to “Impact the Happiness of Travelers”.

Marketing Event Specialist

SUMMARY

Our marketing department produces quality work for internal and external customers in several aspects of a multifaceted organization. The purpose of this position is to work in conjunction with the Marketing Team to build, develop and contribute to trade shows and other events that allow Valley Forge Account Managers to promote products, engage with clients, and inspire confidence in the Valley Forge brand.

This includes communicating brand strategy to internal and external stakeholders, preparing & managing timelines, coordinating technical aspects, managing event staff, preparing expenditure reports, and managing risk.

This position will build and maintain relationships with internal and external customers and create raving fans while executing work that reflects the brand and message of the organization.

DUTIES AND RESPONSIBILITIES

Core duties and responsibilities include the following. Other duties may be assigned.

• Works in conjunction with Marketing Team and Sales Team to ensure all Tradeshow, Internal VFF events, Hosted Client and Employee programs, Conference, & Sponsorship coordination, implementation, and execution generates awareness of the Valley Forge brand and its products with the outcome of boosting sales
• Coordinate and manage multiple events, often concurrent with each other, develop event specifications including timelines and resource needs, develop and adhere to all deadlines and budgets
• Liaise with vendors, exhibitors, and both internal and external stakeholders during the event planning process to ensure everything is in order
• Ensures all projects are delivered on-time, within scope, and within budget
• Responsible for creating and maintaining detailed project planning and documentation to monitor, track progress and ensure customer expectations are met
• Manages changes to the project scope, project schedule, and project cost using appropriate techniques
• Overnight / Weekend Travel required 2/3 times a year for major events & tradeshows
• Meet budgetary objectives and adjust project constraints based on financial analysis
• Manage booth/room/location selection, contracts, and coordination of registration, graphics, email blasts, signage, shipping, onsite booth set-up, logistics, and other needs for each event (internal and external)
• Demonstrated ability to interact with all levels of management, including coordinating with Account Managers (Sales) and Brand Manager for pre, during, and post-event planning, promotions, and communications
• Manage all event set-up, tear down, and follow-up processes including coordinating all logistics, shipping of all items, and turning around materials for future events
• Assess an event’s overall success via retrospective meetings and submit findings
• Submit expenses for events and programs through defined VFF processes

SUPERVISORY RESPONSIBILITIES

• This job has no supervisory responsibilities

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Associate degree (AA) or equivalent from a two-year college or technical school
• 2-3 years of experience managing tradeshows and/or event planning
• Strong written, verbal, and interpersonal communication skills. The ideal person for this role is self-motivated, positive, and friendly
• Ability to organize and recall many details, and complete projects using excellent planning, time management, and organization skills
• Ability to work effectively within a team and independently
• High level of proficiency with internet applications and Microsoft office (knowledge of Project Management or CRM software is a plus)
• Utilize project management tools to create and track tasks, owners, and due dates associated with the project
• Strong ability to work multiple initiatives at once, prioritize and validate dates, and meet critical deadlines.
• Demonstrates a natural ability to identify a problem before they happen and to come up with a creative solution when an issue does occur; must have a deep appreciation for simple solutions to complex problems

COMPETENCIES

To perform the job successfully, an individual should demonstrate the following competencies:

• Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; educates others on the value of diversity; promotes a harassment- free environment; Builds a diverse workforce.
• Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values
• Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs workflows and procedures.
• Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations.
• Project Management - Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget; Manages project team activities.
• Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
• Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
• Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings
• Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
• External Working Relationships – Develops and maintains courteous and effective working relationships with customers, vendors and/or any other representatives of external organizations.
• Business Acumen - Aligns work with strategic goals; Analyzes market and completion and adapts strategy to changing conditions.
• Cost Consciousness - Works within approved budget; Develops and implements cost saving measures.
• Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans
• Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
• Safety and Security –All employees are responsible for observing safety and security procedures as applicable and reporting potentially unsafe conditions to management.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

• Occasionally required to stand.
• Occasionally required to walk.
• Frequently required to sit.
• Frequently required to utilize hand and finger dexterity.
• Frequently required to talk or hear.
• While performing the duties of this job, the noise level in the work environment is usually moderate
• The employee must occasionally lift and/or move up to 25 pounds
• Specific vision abilities required by this job include close vision; color vision; peripheral vision; depth perception and ability to adjust focus.

AAP/EEO Statement:

Valley Forge is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage, or nation origin, ancestry, citizenship status, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable federal, state or local laws.

JOB POSTING ADDITION

Please apply directly on our company website. You may be asked to fill out a survey in addition to the application and resume upload