Position Description

Responsibilities :

• Work as an Administrative assistant to support the Mobilization Department with day-to-day Mobilization tasks.
• Take calls, answer personnel questions, and provide department guidelines.
• Write SOP, Briefings, Memos, policies, and procedures.
• Save records in the designated approved systems and SharePoint.
• Update Valiant Database and another system daily.
• Assist team members within the same department and other departments as needed work assigned by the Mobilization Director.
• Provide daily, weekly, monthly, and annual reports regarding personnel status.
• Schedule meetings, conduct briefings, and receive / mail correspondence.
• Shipping mail, purchasing office supplies.
• Submit the expense report using approval from the Valiant expense reporting system.
• Allocate expenses to the correct project and program.
• Review monthly invoices and reconcile credit card expenses.
• Assist personnel with submitting their expense reports and timesheets during deployment and redeployment.
• Save expense receipts and invoices in the designated expense files.
• Arrange travel and hotel for personnel deploying and redeploying.

Position Requirements

• Administrative Assistance or Clerical office skills.
• Associate degree or two (2) years of related experience in a related field.
• Microsoft Office Suite skills are a must.
• Must be able to type 45-65 WPM.
• Must be able to lift 50LB.
• Must have own transportation.
• Must be able to work onsite; this position is not remote.
• Excellent verbal and written communication skills are a must.

Preferred Requirements :

• Experience with Contractor / Military deployment and redeployment
• Experience in expense and credit card reconsolidation
• Experience in Travel and hotel arrangement

Last updated : 2024-05-13