The University of Wyoming invites diverse applicants to consider our employment opportunities. We are also especially interested in candidates who have experience working with diverse populations and/or diverse initiatives. 

JOB TITLE: 

OFFICE ASSOCIATE, SENIOR 

JOB PURPOSE:

Perform complex administrative/management support tasks with discretionary authority; independently make decisions that substantially impact operations within and outside designated unit/program; administratively supervise comprehensive office operations and support staff for department/unit.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Perform basic reception duties: answer telephone, take and transfer messages; screen individuals and calls; refer to appropriate source and/or schedule appointments; answer standard questions, those requiring significant interpretation are referred, as directed, to the appropriate source.
• Perform basic records maintenance: perform routine record keeping; compile, search, number and purge information and document according to established rules and procedures.
• Use computers for various applications, such as database management or word processing. Perform typing or word processing; edit data for accuracy, make necessary corrections, and perform basic data entry and report review. 
• Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
• Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
• Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports.
• May sort mail, assist with bulk mailing projects; sort, deliver or pick up printed matter for distribution.
• Perform basic math calculations (addition, subtraction, multiplication and division); initiate requisitions, vouchers, and purchase orders; ensure mathematical, accounting classification and coding accuracy; receive cash payments; make deposits.
• Assist with scheduling meetings, room/equipment arrangements for conferences, seminars, workshops, luncheons, graduation ceremonies/receptions, or special events. This will require some travel (5-20% of time) and/or some night/weekend hours to assist at the events as well. 
• Supervise support/student staff. Assist Academic Directors and temporary lecturers as needed. 
• Create and maintain course schedules and student overrides in Banner.
• Award scholarship awards at discretion of Academic Director in the Scholarship portal.
• Attend meetings, at director's discretion, to gather information and bring back to SER. 
• Arrange conference, meeting, or travel reservations for office personnel.
• Oversee, manage, and maintain storage of academic and other resources.
• Maintain contact and distribution lists.
• Other duties as assigned. 
• Serve as Department editor for OTR Catalog/course software. 
• Edit SER Academic website as needed. 
• Assist with syllabi checks/storage, assessment data collection, textbook adoptions and billing as necessary. 
• Administer Teacher Evaluations. 
• Oversee and execute weekly Academic Newsletters to students.

SUPPLEMENTAL FUNCTIONS:

• Perform miscellaneous job-related duties as assigned.
• Attend and participate in training and other professional development activity.
• Participate in performance-related goal setting and achievement to meet personal and organizational goals and objectives.
• Perform occasional task outside normal working hours for special events, set and clean up. 
• May perform academic advising.

COMPETENCIES:

• Analysis/Problem Identification
• Attention to detail
• Consistency
• Individual Leadership
• Initiative
• Quality Orientation
• Work Prioritization & Management
• Collaboration
• Work Standards: Setting high goals or standards of performance for self, subordinates, others, and the organization; being dissatisfied with average performance; self-imposing standards of excellence rather than having standards imposed by others. 
• Work Tempo: Performing a task at a specific pace without unnecessary expenditures of time or waste of supplies and materials; demonstrating a consistent rate of speed for accomplishing activities in a specific order. 

REMOTE WORK ELIGIBILITY: 

This position is eligible for remote work and/or a flexible work schedule.

MINIMUM QUALIFICATIONS:

Education: Associate’s degree or equivalent experience 

Experience: 1 year progressively responsible work-related experience

Required licensure, certification, registration or other requirements: Valid driver's license with a motor vehicle record (MVR) that is compliant with the University Vehicle Use Policy.

DESIRED QUALIFICATIONS:  

Education: Baccalaureate degree in any field

Experience: 1-3 years of administrative assistant experience

• Demonstrated use of Banner, WyoScholarships, Acalog, Curriculog, Adobe Suite, Microsoft Office

Preferred licensure, certification, registration or other requirements: MOUS Certified in Excel, Word, PowerPoint, and Outlook

REQUIRED MATERIALS:  

Complete the online application and upload the following for a complete application: cover letter, resume or C.V. and contact information for four work-related references.

HIRING STATEMENT:  

UW is an Affirmative Action/Equal Opportunity Educator and Employer. We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans and persons with disabilities.

In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please call 307-766-2377 or email jobapps@uwyo.edu.

ABOUT LARAMIE:

The University of Wyoming is located in Laramie, a town of 30,000 in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its university, helping to make it a leader in academics, research and outreach. The university has state-of-the-art facilities in many areas and the community provides the advantages of a major university.

Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado’s Front Range, a bustling group of metropolitan cities including Denver, Boulder, and Fort Collins. This beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit http://visitlaramie.org/