CoolSmart is a dynamic organization dedicated to supporting the Medical Courier industry. We strive for excellence in our operations and are committed to providing exceptional services to our customers. As we continue to grow, we are seeking a detail-oriented and dedicated individual to join our team as an Accounting Clerk/Bookkeeper, specializing in Accounts Payable and Payroll functions.

Employment Type: Full-time

Job Description: 

Responsibilities

1. Accounts Payable:
- Process vendor invoices accurately and timely, ensuring adherence to company policies and procedures.
- Match purchase orders with invoices and reconcile discrepancies as necessary.
- Prepare and perform weekly/monthly payments to vendors via check, ACH, or wire transfer.
- Maintain vendor files and respond to inquiries regarding payment status or discrepancies.
- Reconcile vendor statements and resolve any outstanding issues.

2. Payroll:
- Process bi-weekly/monthly payroll accurately and in a timely manner.
- Calculate and input payroll data including hours worked, overtime, bonuses, and deductions.
- Ensure compliance with federal, state, and local payroll tax regulations.
- Prepare and distribute payroll reports to management and employees as needed.
- Address employee inquiries regarding payroll-related matters.

3. General Accounting Support:
- Assist with month-end and year-end close processes.
- Reconcile bank statements and general ledger accounts.
- Assist with the preparation of financial reports and analysis as needed.
- Provide support to the accounting team with ad hoc projects and tasks.

Qualifications:

- Bachelor's degree in Accounting, Finance, or related field preferred.
- Proven experience (minimum 3 years) working in accounting/bookkeeping roles with a focus on accounts payable and payroll functions.
- Strong knowledge of accounting principles and practices.
- Proficiency in accounting software (QuickBooks) and Microsoft Excel.
- Excellent attention to detail and accuracy in data entry.
- Ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Strong communication skills, both verbal and written.
- Ability to maintain confidentiality and handle sensitive information with discretion.

Join our team and become an integral part of our finance department, where your contributions will directly impact the success of our organization. We offer competitive compensation and benefits packages, along with opportunities for professional development and growth. If you are passionate about accounting and enjoy working in a collaborative environment, we encourage you to apply for this exciting opportunity.