Job title: Full Charge Bookkeeper

Reports to: CFO

Employment Status: Full-Time

FLSA Status: Non-Exempt

Job Summary

The Bookkeeping and Payroll Specialist is responsible for managing and executing all aspects of the company's bookkeeping, AR and payroll activities. This includes maintaining financial records, communicating with customers, collecting open invoices, processing payroll, and ensuring accurate and timely financial reporting. The ideal candidate has prior experience in accounting, payroll, and proficiency in QuickBooks.

Key Responsibilities

Bookkeeping:

• Comprehensive understanding of account receivables (AR) and customer collection
• Record and categorize financial transactions.
• Reconcile bank and credit card statements.
• Maintain accurate and up-to-date records of all financial transactions.
• Prepare monthly, quarterly, and annual financial statements.
• Collaborate with other departments to gather necessary financial data.

Payroll:

• Process bi-weekly/monthly payroll for all employees.
• Ensure compliance with federal, state, and local payroll regulations and reporting requirements.
• Coordinate with HR to ensure accurate employee data for payroll processing.
• Resolve any payroll discrepancies or issues.

QuickBooks Management:

• Ensure all transactions are accurately recorded and categorized within QuickBooks.
• Produce reports and financial statements from QuickBooks as needed.
• Assist in setting up new features or modules within QuickBooks to streamline operations.
• Stay updated with the latest features and updates to QuickBooks and implement necessary changes.

Compliance and Reporting:

• Ensure compliance with all local, state, and federal accounting and tax regulations.
• Assist in preparing documentation for audits.
• Work with external accountants or auditors as necessary.

Miscellaneous:

• Offer insights and suggestions for improving financial processes and procedures.
• Assist in budget preparation and financial forecasting.
• Any other duties as assigned.

Qualifications

• Bachelors degree in Accounting, Finance, or related field.
• Minimum 3 years of experience in bookkeeping and payroll.
• Proficiency in QuickBooks is required.
• Strong understanding of payroll regulations and reporting.
• Excellent attention to detail and organizational skills.
• Strong communication skills, both written and verbal.
• Ability to multitask and meet tight deadlines.

Physical Requirements and Work Environment:

The physical demands described here are representative of those that must be met by a teammate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to stand, sit; talk, hear, and use hands and fingers to operate a computer, reach, stoop, kneel.
• Light to moderate lifting of up to 15 pounds is required.
• Prolonged periods sitting at a desk and working on a computer.

The work environment characteristics described here are representative of those encountered while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The information in this document is not intended to constitute a contract of employment, or create contractual rights of any kind between the Company and its employees. At CodeMax Medical Billing employees are employed “at will.” This means that employees may terminate their employment at any time and for any reason, and that the company has the right to terminate employees on the same basis. The Company reserves the right to modify, suspend, change or terminate the information in this document at any time, with or without prior notice.