Maintenance Coordinator- School of Chemical Sciences

University of Illinois at Urbana-Champaign

Job Summary

The SCS Maintenance Coordinator will be responsible for managing all maintenance and preventive maintenance in the School of Chemical Sciences (SCS) including the Departments of Chemical and Biomolecular Engineering and Chemistry.

Duties & Responsibilities

• Plans, directs, and coordinates activities of all maintenance needs and assist in all construction projects of 5 major teaching and research buildings within SCS.
• Coordinate and manage all communication with Facilities and Service (F&S) personnel working at the SCS, provide follow-up communication involving maintenance work orders with F&S and building occupants in SCS.
• Plans, directs, and coordinates activities of all scheduled Preventative Maintenance work involving building HVAC systems, plumbing outages and electrical outages such that it minimizes the impact on research and teaching missions within the School of Chemical Sciences.
• Manage and maintain computer database system for maintenance items and proper billing.
• Manage all accounts related to maintenance by providing budget oversight, audits, and status reports.
• Implement policies and procedures as defined by the University and School of Chemical Sciences' regarding business affairs, campus division of responsibility involving maintenance and other applications suitable to the Maintenance Coordinator position.
• Responsible for day-to-day operational performance, cleanliness, and access to departmental facilities including research labs, classrooms, offices, and auxiliary spaces.
• Assist the Project and Maintenance Coordinator in collaborating and communicating with the SCS Business Office regarding departmental or research account transfers involving maintenance and construction.
• Responsible for routine walks to observe, note, and resolve issues pertaining to building interior environment, building exterior/grounds, and internal/external cleanliness. This includes assisting all spaces in general, housekeeping and maintaining clean and organized environments.
• Serve as first point of contact in the event of a building emergency or after-hour call.
• Other duties as assigned to fulfill the project and maintenance needs of the SCS Facility Management Group and its departments.

Required Qualifications

1. High School Diploma or equivalent.
2. Any one or combination totaling three (3) years (36 months) from the categories below:
a.) college course work in facility management, operations management, or a closely related field, as measured by the following conversion table or its proportional equivalent:
- 60 semester hours or an Associate’s Degree equals one (1) year (12 months)
b. )training from a vocational, technical, or an armed forces program which includes building operations such as coordination of building maintenance, construction management, hospitality, or closely related experience.
c.) work experience which includes building operations such as coordination of building maintenance and work orders, construction management, hospitality, or closely related experience.
3. One (1) year (12 months) of supervisory or administrative experience which includes building operations such as coordination of building maintenance and work orders, construction management, hospitality, or closely related experience

Preferred Qualifications

One year experience in a chemical research-intensive facility environment required, preferably in higher education with emphasis on facility management, safety or chemical hygiene; One year in a business, academic, or government environment, preferably at an institution of higher education.

Successful candidates will have the following:

Strong communication, organizational, and computer skills. Proven ability to accommodate, work and communicate with highly educated and diverse group of students, faculty, staff and administrators.Awareness of, and sensitivity to, cultural and linguistic differences. Commitment to diversity and inclusion. Be self-motivated in completing duties and functions that all are completed on schedule and with minimal direction from supervisor. Knowledge of proper use of personal protective equipment (PPE). Knowledge of chemicals are helpful while working in facility with high chemical volumes. Knowledge of mechanical systems as in: HVAC, plumbing, laboratory gases and control system.

Appointment Information

This is a 100% full-time Civil Service 2378 - Facility Operations Coordinator position, appointed on a 12-month basis. The expected start date is as soon as possible after the deadline. Salary is commensurate with experience.
For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (CST) on May 25, 2023. Apply for this position using the Apply Now button on the posting and upload your resume (months and years of employment must be included) and names/contact information for three professional references. Please remember to include specific information on how you meet the qualifications of the position in your application materials. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact scs_hr_office@scs.illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.

Requisition ID: 1017252
Job Category: Administrative
Apply at: https://jobs.illinois.edu