The University of Wyoming invites diverse applicants to consider our employment opportunities. We are also especially interested in candidates who have experience working with diverse populations and / or diverse initiatives .

JOB TITLE :

Office Associate, Senior

JOB PURPOSE :

Perform complex administrative / management support tasks with discretionary authority; independently make decisions that substantially impact operations within and outside designated unit / program;

administratively supervise comprehensive office operations and support staff for department / unit.

This position has been deemed essential as addressed in the University of Wyoming’s . Employees in essential positions may be required to work during emergency closures and winter closure based on the nature of their job duties and the reasons for the closure.

This position involves on-call status.

ESSENTIAL DUTIES AND RESPONSIBILITIES :

• Autonomously interpret policy and procedures, providing interpretations requiring extensive knowledge of University, state, and federal rules and regulations.
• Perform complex problem resolution. Serve as a resource for department / unit and campus.
• Participate in fiscal planning activities.
• Research, compile, develop, analyze and integrate data. Prepare related reports and correspondence; perform difficult research for special projects as assigned by supervisor.
• Create and / or maintain complex records systems and / or databases.
• Coordinate information between individuals, departments and / or outside agencies as directed; assist with problem resolution as required.
• Make recommendations on and revise existing office policies, systems, methods, and procedures; create / revise related documentation.

Ensure compliance with policies and procedures.

• Supervise support staff.
• Communicate with constituents of the Wyoming Seed Certification Service regarding policies, procedures, standards and certification status of their crops, in both written and verbal forms.

Manage text messaging services and other electronic media as well as mail to communicate program activities and events. Perform complex problem resolution.

Serve as a resource for department.

• Provide support for field inspectors, including communicating requests for services. Prepare related reports and correspondence.
• Communicate with the public via phone, email, and in person regarding program services. Direct inquiries to other program staff and UW staff as needed.

Coordinate information between individuals, departments and / or outside agencies as directed.

• Maintain a filing system for electronic and hardcopy documents.
• Cross-train on other program services, such as website updates and tag printing, when possible, in order to provide client services when other staff members are unavailable.
• Assist in meeting scheduling, planning, and arrangements.
• Supervise seasonal / temporary workers as needed.
• Assist in the preparation of annual budgets.

COMPETENCIES :

• Analysis / Problem Identification
• Attention to detail
• Consistency
• Individual Leadership
• Initiative
• Quality Orientation
• Work Prioritization & Management

REMOTE WORK ELIGIBILITY :

This position provides vital support to campus customers and requires the successful candidate be available to work on campus.

MINIMUM QUALIFICATIONS :

Education : Associate’s degree or equivalent experience

DESIRED QUALIFICATIONS :

• Experience with QuickBooks
• Experience with Microsoft Suite programs

REQUIRED MATERIALS :

Complete the online application and upload the following for a complete application : cover letter, resume or . and contact information for four work-related references.

This position will remain open until filled. Complete applications received by 6 / 9 / 2024 will receive full consideration.

Last updated : 2024-05-24