Advertising/Posting Title

Event Administrative Support Coordinator

Diversity Statement

The University is especially interested in candidates who can contribute to the diversity and excellence of the institution. Applicants are encouraged to include in their cover letter information about how they will further this goal.

Posting Summary

The Grossman School of Business Event Administrative Support Coordinator is responsible for providing coordination and administrative support for programs and events within the Grossman School of Business (GSB). Develop and track program budgets in collaboration with the Business Manager and faculty/staff assigned to each event. Oversee all contract agreements associated with programs and events, including bid evaluations, negotiations, final cost estimates, cost reconciliations, and special requests/arrangements. Oversee event supply inventory, including ordering, pickup, delivery, and restocking. Provide additional hands-on support at events, to include room setups, moving furniture, and other event setup and breakdown needs. Oversee student travel arrangements related to experiential programs. Coordinate site registrations and list/roster maintenance, generate surveys, and collect data. Coordinate, create and facilitate production of digital and physical event-related assets. Supervise event support student employees.

Minimum Qualifications (or equivalent combination of education and experience)

Associate degree in business, hospitality or related field and one to three years of event, hospitality or other related experience required. Effective written, verbal, and interpersonal communication skills required. Strong attention to detail and organizational skills required. Demonstrated customer service, administrative, and operational support skills required. Proficiency in spreadsheet, database, and word-processing applications required. Proficiency with Internet resources required. Demonstrated ability to learn new methods and work independently or collaboratively with internal and external stakeholders. Demonstrated multicultural competence and a commitment to fostering an inclusive environment required.

Desirable Qualifications

Experience in interacting with entrepreneurs, business owners, advisors, and educators desired. Experience with database management. Self-starter.

Other Information

Special Conditions

Bargaining unit position, External candidates must complete a 4-month probationary period, Occasional evening and/or weekends required (if non-exempt position, may result in overtime), A probationary period may be required for current UVM employees, Background Check required for this position

FLSA

Non-Exempt

Payband Max (Represents full-time (12 months, 1.0 FTE) equivalent salary. Must be prorated for jobs less than 12 months or 1.0FTE (Salary/12 x # of months x FTE))

28.63

Payband Min (Represents full-time (12 months, 1.0 FTE) equivalent salary. Must be prorated for jobs less than 12 months or 1.0FTE (Salary/12 x # of months x FTE))

16.84

Staff Hiring Band

Hiring salary budgeted at mid to high end of pay band

Union Position

Yes, UVMSU ($20 minimum hourly rate)

Job Open Date

02/05/2024

Job Close Date (Jobs close at 11:59 PM EST.)

Open Until Filled

No

Position Title

Business Support Generalist

Posting Number

S4895PO

Department

Grossman School of Business/58000

Position Number

00026970

Employee FTE

1.00

Employee Term

12