Details

Open Date 02/28/2024

Requisition Number PRN37831B

Job Title Coordinator, Administrative Program

Working Title Business Scholars Experience - Program Coordinator

Job Grade D

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Monday – Friday (9-5), some weekends and nights may be required

VP Area Academic Affairs

Department 01687 - BUSINESS SCHOLARS

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $45,000 - $50,000

Close Date 03/22/2024

Open Until Filled No

Job Summary

As a critical member of the Business Scholars Experience, the Program Coordinator works with the Director and Program Manager to support programming and events for the Business Scholars Experience and Eccles Ambassador program at the David Eccles School of Business.

The position requires extensive interaction with current students, alumni, faculty, vendors, and other school and university staff. This person must have strong communication and project management skills, be an effective team player, and be an excellent organizer to handle multiple tasks.

Responsibilities

Essential Functions

1. The Program Coordinator supports a cohort of incoming first-year students under the direction of the Business Scholars Experience leadership. The coordinator oversees day to day program operations of the office.2. Assist in managing the Eccles Ambassador program, including hiring and onboarding, running weekly ambassador meetings, managing schedules/office hours, and developing and running training and team-building events.3. Offer support for the Business Scholars class and provide administrative support for the Business Scholars Experience, including but not limited to payroll, ordering supplies, reimbursements, purchases, scheduling classrooms, and student registration.4. Assist with new programs, graduation events, and other projects as needed.5. Maintain accurate and detailed event records and collect records of suggested improvements for future events.6. Cultivate relationships with internal and external partners, including alums, local and domestic companies, industry professionals, and other members of the University of Utah.7. Responsible for reconciling bills and billing them to the appropriate account. Will work with the team on budget tracking and evaluation for events and other projects as assigned.

Disclaimer

This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job.

Minimum Qualifications

Bachelor’s degree in a related field plus one year directly related experience or equivalency (one year of education can be substituted for two years of related work experience). Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

· Experience in organizing/planning events

· Experience in effective verbal and written communication skills

· Experience in offering high-level, fast-paced customer service in a student services environment that prioritizes the success of a student in their approach to academic advising

· Ability to handle multiple tasks in an organized manner. Produce high-quality work with speed and accuracy

· Excellent oral, written, and telephone communication skills and the ability to relate well to working professionals

· Strong computer skills including proficiency in Microsoft Office (Word, Excel, Access, PowerPoint)

Type Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.