Primary Purpose:
Under the general guidance and with limited direction from the Assistant Provost Resource Management, responsible for assisting in developing, monitoring, and analyzing budgets and costs of the Academic Division, including units and programs on all three campuses.
Essential Functions:
Monitors salary actions, budget transfers and journal vouchers in light of availability of budget and appropriateness of use of Unit/Division funds in relation to Unit/Division needs.
Serves as primary contact and representative between unit budget managers and the Assistant Provost Resource Management Office for planning and monitoring of annual salary budgets for Stockton Campus Academic Units (18). Communicates professionally with budget managers of all Academic Units (20), University Budget Office, Faculty, Human Resources, Accounting, and Advancement.
Maintains all detailed salary and operating budgets for all funds of Academic Division units.
Prepares detailed analysis for the Academic Division, identifying sources of Unit/Divisional permanent and temporary salary savings and Unit/Divisional funding needs.
Prepares recommendations for funding competing and dynamic Divisional budget requests.
Prepares detailed budget charts, tables, and spreadsheets in support of a variety of budgetary analyses and special projects involving units on three campuses. Compiles and displays data using table and graph spreadsheet applications.
Prepares analyses for use by campus administrators (Provost, Deans, Assistant Provosts) when making academic planning, budget, and other presentations. Responsibilities include the identification of relevant and usable data sources, selecting appropriate methods of data collection and data analysis, and reporting of conclusions, implications, and recommendations.
Coordinates training of new Academic Division budget managers.
Assists in implementation of electronic databases and reports to facilitate planning and decision-making.
Performs miscellaneous duties as assigned or requested.
University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrates awareness of, and responsiveness to, the ways socio-cultural forces related to race, gender, ability, sexuality, socio-economic status, etc. impede or propel students, faculty, and staff.
Minimum Qualifications:
Bachelors Degree.
Three (3) years of experience with budgeting, accounting, and applying accounting principles sufficient to prepare complex and detailed financial and budgetary analyses.
Preferred Qualifications:
Ability to use spreadsheet software to organize data, conduct analysis, and prepare reports.
Experience in using financial data system, including querying large data, verifying data integrity, and organizing results in a meaningful way.
Experience in or knowledge of, budgeting, accounting and accounting principles sufficient to prepare complex and detailed financial and budgetary analyses and to address a variety of unit/divisional/campus issues or budgetary problems.
Demonstrated creative and analytical skills that allow for interpretation of budgetary, financial, institutional research data, and related management information.
Ability to perform duties using highest level of confidentiality and respect for others.
Good communications skills.
Strong organizational skills to work independently and to prioritize workload under the pressure of competing assignments.
Good time management skills.
Experience and sensitivity in working with people of diverse backgrounds and cultures.
Demonstrated experience in advancing social justice, equity, and inclusion in a university setting.
Ability to engage and integrate culturally responsive practices and knowledge in their work.
Physical Requirements:
The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Requires extended periods of sitting and repetitive hand/wrist motion while using computer keyboard and phone. Occasional standing, walking climbing stairs, bending, stooping, and reaching. Occasional lifting up to 25 pounds.
Work Environment/Work Week/Travel:
Work is primarily performed in a standard office environment. Work performed during standard business hours. May be requested to work additional hours to meet business needs or deadlines. Some travel required to distant campuses or conferences/meetings.
Hiring Range: Commensurate with experience, exempt
Background Check Statement:
All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening.
To apply, visit https://pacific.peopleadmin.com/postings/23534
University of the Pacific is an affirmative action and equal opportunity employer dedicated to workforce diversity. In compliance with applicable law and its own policy, Pacific is committed to recruiting and retaining a diverse faculty and staff and does not discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability.
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