Position Details

Position Information Position Title Student Summer Conference Assistant Academic Year 2024-2025 UIW Mission University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.

Position Summary The Summer Conference Assistant (CA) is a student employed by the Department of Facilities Event Management (FEM) and reports to the Director of Facilities Events Management.

Please note : Due to the critical role and demanding nature of the position, it is expected that the responsibilities of the CA be the number one priority after academics.

This position is a serious time commitment with willingness to be available and accessible to guests that are temporarily housing on campus. Essential Functions

• Must live on campus of the duration of employment and is expected to professionally represent UIW and the Department of Facilities Event Management
• Work with a team of Conference Assistants to prepare the arrival packets or departure of guests during the summer
• Fully participate in staff orientation and training
• Attend and actively participate in daily or weekly staff meetings throughout the summer
• Serve in an on-call rotation to assist guests with lockouts, maintenance issues and other after-hours needs
• Perform dorm hall check-ins and check outs for summer conference guests
• Perform pre and post room inspections and perform daily inspections of common areas
• Assist in maintaining key and access card inventories
• Maintain proper use of facilities, requesting and noting maintenance and custodial concerns as needed
• Prepare reports and correspondence as needed
• Perform other duties as assigned

Qualifications Knowledge Skills and Abilities

• Display strong customer service and communication skills
• Strong time management skills
• Well organized and reliable
• Able to work effectively with a team
• Ability to meet deadlines and assist with other tasks as assigned by supervisors
• Able to maintain a profesional demeanor and think critically under pressure
• Ability to work effectively with individuals from diverse communities and cultures
• Employee shall adhere to all applicable rules and regulations of the University, the Conference and the NCAA.

Required Education Must be currently enrolled student at UIW Required Work Experience No experience required Preferred Qualifications None specified Required Certifications, Licenses or Registrations None specified Work Hours This is a part-time position whose anticipated workload averages up to 20 hours a week.

• 20 hours per week (on average) divided as follows;
• 4 hours in FEM Office (University)
• 8 hours in the hall (University)
• One on-call weekday duty night per week
• One weekend duty every 4 weekends

Physical Demands

• Ability to move about campus and navigate to and from locations.
• Must be able to lift 20 lbs.

Last updated : 2024-05-10