Location: San Antonio, TX
Regular/Temporary: Regular
Job ID: 11714
Full/Part Time: Full Time
Org Marketing Statement
The University of Texas at San Antonio is a Tier One research university and a Hispanic Serving Institution specializing in cybersecurity, health, fundamental futures, and social-economic transformation. With more than 34,300 students, it is the largest university in the San Antonio region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service, and with an intentional focus on career readiness the university produces more graduates for the workforce than any other institution in the region. It is a catalyst for socioeconomic development and the commercialization of intellectual property - for Texas, the nation and the world. UTSA has been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UTSA Today or on Twitter, Instagram, Facebook, YouTube or LinkedIn.
Posting End Date: Applications will be accepted through 11:59 PM CDT on 4/23/2024. At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received.
Salary Range: Up to $70,000/Annualized, commensurate with education, experience and qualifications.
Hours: 40 hours per week, exempt.
Required Application Materials:

• Resume is required.
• Cover letter is preferred.
Reference information for three points of contact, including name, email address, and phone number.Essential Functions
The Faculty Affairs Operations Manager will be responsible for monitoring and managing all faculty-related processes including but not limited to promotions, reviews, and recruitments in the College for Health, Community, and Policy.
The role covers a wide range of duties from administrative tasks to analytical responsibilities, working closely with department chairs, Academic Affairs, and the Dean's office.
The Faculty Affairs Operations Manager is responsible for managing faculty processes, including promotions and reviews, in the College for Health, Community and Policy. This role liaises with Academic Affairs department chairs and the Dean's office.
Core Responsibilities

• Supports faculty review processes, including annual, third-year, and periodic evaluations.
• Oversees the workflow of faculty recruitment processes, ranging from job advertisements to candidate evaluations.
• Coordinates faculty promotions and tenures, ensuring documentation and reviews are completed on time.
• Maintains faculty databases, ensuring data accuracy.
• Collaborates with Academic Affairs for process timelines, guidelines, and deliverables.
• Prepares and distributes internal guidelines, checklists, and timelines for all faculty-related processes.
• Verifies faculty eligibility for various reviews, promotions, and faculty development programs.
• Ensures all faculty affairs operations comply with legal and university guidelines.
• Monitors and reports faculty development programs, sabbaticals, and leaves.
• Facilitates communication between faculty and administration, acting as a point of contact for faculty queries.
• Collaborates with Academic Affairs for faculty hiring and onboarding.
• Generates summaries of faculty affairs activities in Digital Measures for review by the college's academic leadership.
• Handles confidential faculty records, maintaining a high level of discretion and data security.
• Performs other duties as assigned.
Required Qualifications

• Bachelor's Degree from an accredited university.
• At least five (5) years of experience in an administrative or managerial role in an academic setting.
• Demonstrated independent decision-making and problem-solving ability.
• Excellent verbal and written communication skills.
• Strong organizational, analytical, and multitasking skills.
Preferred Qualifications

• Master's Degree from an accredited university.
• At least seven (7) years of experience in faculty affairs or an academic unit within higher education.
• Experience with Academic Affairs software and databases.
Additional Information

• UTSA is a tobacco-free campus.
• This is a security-sensitive position. Employment is contingent upon a successful background check.
• Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.
Working Conditions
Working Environment:

• Office environment.
• Requires use of personal computing equipment, telephone, multi-functioning printer, and calculator.
• Ability to travel to and from meetings, training sessions, or other business-related events.
• Occasional after-hours and weekend work or overtime may be required.
Physical Demands:

• Sedentary work; sitting most of the time. Jobs are sedentary if walking and standing are required, only occasionally.
• Exerts up to 10 lbs. of force occasionally.
This position will be primarily located on campus (one day remote per week, at the discretion of the department). Travel and parking expenses are the employee's responsibility.
Equal Employment Opportunity
As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination. Women, minorities, people with disabilities and veterans are encouraged to apply. UTSA campuses are accessible to persons with disabilities.