Job Posting Title:

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Hiring Department:

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Position Open To:

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Weekly Scheduled Hours:

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FLSA Status:

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Earliest Start Date:

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Position Duration:

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Location:

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Job Details:

Job Details:

General Notes

is committed to creating a workplace in which all faculty, staff, and students are valued for their contributions to accomplishing the School's mission. We work daily to create a welcoming environment for all people.

The University of Texas at Austin provides an outstanding benefits package to staff, including:

• Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%)
• Vision, dental, life, and disability insurance options
• Paid vacation, sick leave, and holidays
• Teachers Retirement System of Texas (a defined benefit retirement plan)
• Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Training and conference opportunities
• Tuition assistance
• Athletic ticket discounts
• Access to UT Austin's libraries and museums
• Free rides on all UT Shuttle and Capital Metro buses with staff ID card

For more details, please see: and

Salary range is firm. Must be authorized to work in the United States on a full-time basis for any employer without sponsorship. Please refer to this particular position in the interest letter for full consideration.

Purpose

The Academic Program Coordinator is a position of academic support for the academic programs of the School of Architecture. This position reports directly to the Associate Dean for Academic Affairs and works collaboratively with the Sr. Academic Program Coordinator within the Academic Affairs team. The position serves as the primary point of coordination for the School of Architecture faculty for course coordination and scheduling and works in conjunction with the Student Affairs team and university representatives to: serve the academic administrative needs of The School of Architecture and its constituencies and contribute to a positive and collegial work environment of SOA.

Responsibilities:

Course Scheduling

• Manages all phases of course scheduling in consultation with the Associate Dean and Program Directors.
• Edits course schedule using Class Manager and Course Schedule Update systems.
• Ensures that the School of Architecture (SOA) follows best practices regarding timely submission of course scheduling requests and updates during each cycle.
• Schedules and reserves classrooms, activates waitlists, manages course descriptions, tracks flag designations, and confirms seat counts and prerequisites.
• Submits requests for small classes, non-standard class times, and cross-listed courses.

• Monitors course enrollment statistics, student rosters, waitlists, and student interest in electives to utilize academic resources most efficiently.
• Collects syllabi to upload in the university syllabus system per university policy.
• Manages the Course Instructor Survey functions for the SOA and maintains historical records.
• Confirms organized course meeting information and class groupings with faculty through FASET and performs final audits.
• Schedules final exams, in accordance with university policy.
• Serves as textbook coordinator and point of contact for the SOA.

• Updates all facets of SOA undergraduate and graduate Course Inventory following established policies and deadlines.
• Ensures that the SOA follows best practices regarding Course Inventory updates.
• Collaborates with university partners, SOA Student Affairs and SOA administrators in support of maximizing the functional utilization of course-related processes and procedures.

• Under the direction of the Associate Dean for Academic Affairs, responsible for support of the studio final review processes and procedures. Works in collaboration with the Sr. Academic Program Coordinator and the SOA Student Affairs team for this scope.

• Under the direction of the Associate Dean for Academic Affairs, assists the Sr. Academic Program Coordinator with the studio lottery process. Works to resolve any incidental issues that arise during the overall studio lottery process and supports the studio space allocation process.

• Manages room reservations for all events in the Associate Dean for Academic Affairs' portfolio: including but not limited to courses, studio lottery, final studio/portfolio reviews, and events hosted by the Associate Dean and SOA.
• Backs up the Senior Academic Program Coordinator and SOA receptionist as needed.
• Attends GSC and UCC meetings for SOA academic programs and takes meeting minutes for archiving and distribution.
• Assists in support of all SOA accreditations and assessment tasks.
• Creates, maintains, and promotes technologically advanced office protocols utilizing a high degree of innovation.
• Extra hours may be required at peak periods.
• Other related functions as assigned.

Required Qualifications

Bachelor's degree and three years of experience coordinating or administering a program.

Demonstrated innovation, initiative, and follow-through; tact; diplomacy, and judgment in dealing with students, faculty, staff, and administrators; punctuality and professional demeanor.

Excellent oral and written communication skills.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

More than the required amount of education and/or experience.

Recent experience working with faculty and students in an academic capacity.

Familiarity with university applications and systems used to complete daily tasks.

Knowledge of The University of Texas at Austin and School of Architecture programs and procedures.

Salary Range

$48,000 - 52,000

Working Conditions

May work around standard office conditions. Repetitive use of a keyboard at a workstation, use of manual dexterity. Lift and move standard office files and supplies. Appropriate office attire required. Work hours may include occasional evenings, weekends, and some holidays during peak periods to meet deadlines. This position is expected to primarily work on site at the School of Architecture.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest specific to this position

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an ,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• [PDF]
• [PDF]
• [PDF]
• [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an ,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• [PDF]
• [PDF]
• [PDF]
• [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.